Army MATOC Construction Proposal Compliance Gap Analysis

A. Bonding Capacity

Provide signed surety letter: qualifies and can obtain at least $15M performance & payment bonds; surety on Treasury list; bonding at TO level; bonding not in coefficient; provide surety contact info; submit paid surety invoice to KO within 5 days after TO award and prior to pre-con meeting; paid only up to bonding amount proposed in TO proposal

States surety program supports TO bonding; states signed letter from Treasury-listed surety for at least $15M included in Volume IV; will provide surety contact info; acknowledges 5-day paid invoice requirement; notes bonding not in coefficient

Partially Covered

Letter itself not shown in text; does not explicitly state “$15M per year of performance” (used in Section M narrative) though states $15M bonding capacity; does not address “paid only up to bonding amount proposed in each TO proposal” (may be an invoicing/payment nuance)

B. Safety Record

Provide EMR letters from insurers for prime + major subs/teaming (>=15%); include insurer contact info; provide OSHA recordable reports for prior 3 years; DART at/below NAICS 236220 average for each of prior 3 years; evaluation: EMR >1.0 in any of last 3 years = deficiency

States will provide insurer letters for EMR for prime and major subs and insurer POCs in Volume IV; states will provide OSHA recordables for prior 3 years; states will document DART rates at or below NAICS average for each of previous 3 years; describes safety program elements and high-risk emphases

Partially Covered

No actual EMR values are provided; no explicit statement EMR < 1.0 for each of last 3 years (awardability risk). No DART numeric values provided; no explicit mention of JV mentor/protege handling (only relevant if JV).

C. Key Personnel

Provide resumes/documentation proving qualifications; Government will not assume; key personnel must be U.S. citizens; English communication; specific credential/experience thresholds for QCM, CM, PM, 2x SS, Safety Manager; if contingent hires, clearly identify and include letters of commitment; organizational chart must show prime employees

Narrative describes proposed key personnel as U.S.-citizen; states resumes/supporting docs in Volume IV; org chart shows all key personnel are prime employees; contingent hires identified with letters of commitment; provides credential summaries (CQM-C, ASQ CCM/Construction Manager, OSHA 30, MDE erosion/sediment) and role descriptions; Safety Manager meets EM 385-1-1 01.A.17; stop-work authority; English fluency mentioned for Safety Manager

Partially Covered

Does not explicitly confirm each key role meets ALL specific numeric experience/project thresholds (e.g., QCM 10 yrs + 5 yrs QCM; 3 projects >$500k; CM/PM 8 yrs + 5 mgr; 3 projects >$1M; SS 3 yrs + 2 projects >$500k; Safety Manager 5 yrs safety on multi-discipline >$500k and blueprint/spec comprehension). Mentions QCM has ASQ Certified Construction Manager—solicitation requires ‘ASQ Certified Construction Manager’ (ok) but elsewhere CM/PM require CMAA CCM (note: solicitation text uses CCM from CMAA; Draft uses ‘estimating/scheduling proficiency’ but not “1 year” explicitly). Provide proof of degrees/licenses/PE/Architecture where applicable is required; narrative says provided in Volume IV but not shown.

D. Contract Management Plan (CMP)

Describe overall company structure related to PWS; general overview of execution; demonstrate ability to manage >=7 concurrent TOs; detailed plan for on-site staffing, schedule mgmt, peak workload resources/timeframes; response time <=1 hour for emergency projects; scheduling methodology; criteria for selecting/qualifying subs; QC plan approach; document ability to provide sufficient US citizens able to obtain mobility access badges

CMP narrative covers integrated execution; off-site hub within 40 miles; TO intake, submittal register, baseline schedule, security access planning; states manage 7 concurrent TOs with project controls; surge plan; response time <=1 hour; scheduling with CPM logic and Government review durations; subcontractor selection criteria; QC via three-phase inspection; access/badging planning, NCIC-III and CAC coordination, US-citizen roster

Covered

Still lacks some solicitation-specific items that are expected to be ‘detailed plan’ elements: explicit identification of on-site staffing model per TO (minimum positions, alternates, coverage for vacations), resource availability/timeframes, and explicit linkage to PWS 1.6.11.9/1.6.11.7 staffing minimums (CM/QCM/Safety/SS at off-site location).

Pricing method

Prepare TO price proposals using RSMeans CostWorks; apply coefficient to contractor-prepared CostWorks estimates in bid sheet; bonding excluded from coefficient

States coefficient-based approach; use RSMeans CostWorks; bonding excluded from coefficient

Covered

Ensure the actual coefficient and any bid sheets are correctly completed in Volume III (not shown in excerpt).

Complete Section B.5 totals

Complete all pricing line items and Section B.5 Summary of Proposal Prices for Year 1 CLIN 0001 and Option CLIN 1001; Government adds totals for evaluated price

States will complete all line items and Section B.5 for 5-year + 6-month option

Partially Covered

Actual numeric completion not shown; must ensure the B.5 blanks are filled and math ties out.

File format for price breakdown

Any supplemental price breakdown must be unlocked Excel read/write

States supplemental breakdown submitted in unlocked Excel format

Covered

None.

Consistency across volumes

Price volume must correlate with other volumes; unbalanced pricing may be found unacceptable

States internal estimating cross-check to align Volume III and Volume I; recognizes unbalanced pricing concern and will keep stable

Covered

Consider adding explicit confirmation: pricing not front-loaded and consistent across years/CLINs, with rationale if any variance.

SF 1442 completion/signature

Offer section must be fully completed; authorized official signs SF1442; do not modify forms

States completed SF1442, signed by authorized official; no modification

Partially Covered

Actual completed fields not shown; ensure ‘offer’ reverse-side items (incl. acceptance period days; bond commitment; amendment acknowledgment) are filled.

Amendment acknowledgment

Acknowledge all amendments via SF30 IAW FAR 52.215-1

States acknowledgements included via SF30

Partially Covered

Need to ensure each amendment number/date listed; if none, state none.

SAM/ORCA reps & certs

Complete ORCA/SAM reps & certs; create PDF capturing signatures

States reps/certs maintained in SAM.gov via ORCA

Partially Covered

Some certs require signatures in the provided file; ensure PDF includes signatures as required (not visible here).

DoD SAFE submission rules

Submit electronically via DoD SAFE; request passcode; one copy; no hard copies; virus/malware-free; no classified; avoid late; no zip files; approved formats (Word/PDF); excel unlocked for price breakdown

States electronic submission via DoD SAFE; no zip; approved formats; internal virus scanning; no classified

Covered

Passcode process and ‘one copy’ not explicitly stated but implied; acceptable.

Proposal validity period

Proposals must remain valid for 90 calendar days; shorter rejected

States proposal remains valid for at least required acceptance period

Partially Covered

Does not explicitly state ‘90 calendar days’. Add explicit number to remove ambiguity.

Bonding documentation placement

Signed surety letter + contact info in proposal

States included in Volume IV

Partially Covered

Ensure the surety is explicitly confirmed as Treasury-listed and letter is signed; include URL/citation or printout optional.

Safety documentation placement

Insurer letters EMR; OSHA recordables/DART support; insurer contact info

States included in Volume IV

Partially Covered

Need actual EMR/DART values and supporting letters (not shown).

Key personnel documentation placement

Resumes and proof of degrees/licenses/certs/training included

States included; plus org charts and letters of commitment

Partially Covered

Ensure documentation includes PE/license numbers where required and instructor-signed OSHA 30 for Safety Manager.

E-Verify pre-screen (installation security policy)

Must pre-screen candidates in E-Verify; ensure 2 forms of Gov ID before enrollment; provide initial list of verified/eligible candidates to COR within 3 business days after initial contract award

Not mentioned

Gap

This is a clear compliance gap; should be addressed in CMP/security compliance approach and/or Volume I narrative.

AT/OPSEC cover sheet

Signed AT/OPSEC cover sheet required in all requirements packages (per special contract requirements)

Not mentioned

Gap

Include signed cover sheet in Volume IV package if required for proposal submission.

Recency/limits

No more than 5 contracts for prime and 5 for each major subcontractor; performed within past 5 years; Volume II page limits (20 pages + 5 per major sub; PPQs excluded)

States projects within last 5 years; does not state count of contracts or page-limit compliance

Partially Covered

Need explicit compliance statement: number of projects provided <=5 and within page limits.

Contract description fields

Must include place of performance, CAGE, UEI; if subcontractor work include prime contractor and prime POC; % work performed by submitting CAGE; contracting activity address/PCO contact; technical rep/COR; admin activity/ACO; pre-award monitor; contract number and DOs; contract type; awarded and final price; original schedule (start/completion/POP)

States will provide complete contract descriptions including contract type, POP, dates, dollar value, final/projected final, and Government/customer POCs for contracting/technical/admin/pre-award monitoring; states % self-performed by submitting CAGE code; describes subcontractor participation

Partially Covered

Does not explicitly mention UEI requirement; does not explicitly mention inclusion of ‘current addresses’ for all required entities; does not explicitly mention Delivery Order numbers when applicable; assumes provided but not shown.

CAGE code relevance rule

Examples must be from prime/major sub CAGE; if other CAGE, provide narrative why relevant

States % work self-performed by submitting CAGE; does not mention other-CAGE exception narrative

Gap

Add explicit statement and (if applicable) justification narratives for any non-submitting CAGE examples.

Schedule/technical shortfalls disclosures

For contracts not meeting original schedule/technical: explain reasons, corrective actions, list each schedule revision; address deviations/waivers; provide cure/show cause letters and corrective actions; indicate terminations and reasons

States will provide context where schedule revisions occurred, document corrective actions, lessons learned; states transparency about cure/show cause if applicable

Partially Covered

Must explicitly confirm inclusion of: (1) list of each schedule revision; (2) copies of cure/show cause letters (if any); (3) deviations/waivers addressed. If none exist, state ‘None’.

PPQ process and POC list

Complete Part I; email PPQ to Army contracting activity + technical rep; instruct POCs to submit Part II directly to KO by due date; include list of all PPQ recipients with specific fields (solicitation #, company, contract #, agency, POC name/title/phone/email, date emailed)

States PPQs initiated, Part I completed and sent to customer POCs with instructions to submit to KO by due date; includes list of PPQ recipients with dates sent

Partially Covered

Does not confirm inclusion of all required POC list fields; does not explicitly name KO email recipient (Barbara Cousins) as required.

QCM

Prime full-time; only QCM duties; reports to contractor office not on-site team; 10 yrs construction + 5 yrs QCM; CQM-C; ASQ Certified Construction Manager; 3 projects >$500k; OSHA 30 with 5-yr recert; US citizen; English comms incl. with non-English staff

States QCM full-time prime; dedicated solely to QCM; separated from production; direct reporting line to corporate oversight; holds CQM-C; ASQ Certified Construction Manager; OSHA 30 with recert tracking; ‘more than required experience’ on multi-discipline projects exceeding thresholds; US citizen team

Partially Covered

Add explicit years (10/5), list 3 qualifying projects with values, and explicit statement about communicating with non-English speaking staff. Clarify ‘contractor’s office’ reporting language to match solicitation.

CM

Prime full-time; central POC; authority; 8 yrs construction + 5 yrs mgr; proof multiple projects >$1M; BS from ABET + PE/Arch license OR CMAA CCM; provide degree copy and license #; 1 year estimating + scheduling software; US citizen; MDE erosion/sediment training; English comms incl. non-English staff

States CM full-time; central POC; authority; meets education/credentialing; estimating/scheduling proficiency; MDE training/certified; US citizen team

Partially Covered

Specify: (1) which credential path (ABET+PE/Arch or CMAA CCM), (2) explicit years and list of >$1M projects, (3) explicit ‘1 year’ experience, (4) English/non-English comms statement, (5) include license number in resume.

PM

Prime full-time; 8 yrs construction + 5 yrs mgr; evidence 3 projects >$1M; credential path (ABET+PE/Arch OR CMAA CCM); 1 year estimating + scheduling; US citizen; MDE training + valid certification; assigned PM per TO; English/non-English comms

States PMs full-time per TO; meet min experience; competency in estimating/scheduling tools; implies MDE training/cert for superintendents; not explicit for PMs in narrative though mentions MDE for SSs and CM

Partially Covered

Explicitly state PMs have MDE training + valid certification; provide 3 projects >$1M per PM; specify credential path and license # if applicable; state ‘1 year’ tool experience; English/non-English comms.

SS (2 required)

At least two prime full-time superintendents; 3 yrs supervisor/superintendent; proof 2 projects >$500k; journeyman trade cert OR military equivalent OR 4 yrs relevant + engineering/CM degree substitution; US citizen; MDE training + valid cert; English/non-English comms

States at least two full-time SSs; journeyman-equivalency; demonstrated superintendent experience on qualifying projects; MDE training + current certification; prime employees

Partially Covered

Add explicit 3-year experience and list of 2 projects >$500k per SS; clarify exact journeyman credential/substitution basis; add English/non-English comms.

Contract Safety Manager/Safety Consultant

Meets EM 385-1-1 01.A.17; may be prime employee (not supervisor) or subcontractor with active agreement (provide contract agreement if sub); reports to senior project official; stop-work authority; copy of instructor-signed OSHA 30; 5 yrs safety on multi-discipline >$500k; high-risk areas list; US citizen; fluent written/verbal English; obtain/maintain access badge; knowledge of principles/codes; ability to read blueprints/specs

States meets EM 385 01.A.17; direct-report authority and stop-work; instructor-signed OSHA 30; experience across high-risk categories; supports access badge requirements; English fluency

Partially Covered

Need explicit ‘5 years’ and project examples >$500k; explicitly confirm blueprint/spec comprehension; clarify whether employee vs subcontractor and include agreement if subcontractor.

Safety – EMR threshold

EMR > 1.0 during any portion of previous 3-year period = deficiency/unacceptable

No EMR values stated; only says letters will be provided

Medium

High

If any EMR exceeds 1.0, proposal may be unawardable or rated unacceptable for Subfactor b.

Proposal validity

Must be valid 90 days

States valid for required acceptance period but not ‘90 days’

Low

Medium

Could be treated as ambiguity/non-responsiveness if SF1442 offer section not completed with >=90.

Security policy – E-Verify

Provide initial list of verified/eligible candidates to COR within 3 business days after award; ensure 2 IDs prior to enrollment

Not addressed

Medium

High

Noncompliance with installation access/security policy; can delay access/badging and mobilization; may be raised during responsibility determination.

Documentary proof requirement

Government will not assume or fill missing info for key personnel qualifications

Narrative relies on ‘provided in Volume IV’ without showing proof here

Medium

High

If resumes/attachments omit any required element (license #, degree proof, project values/dates), Subfactor c can be unacceptable.

Bond payment limitation note

Paid only up to bonding amount proposed in each TO proposal

Not addressed

Low

Medium

Potential misunderstanding of reimbursement ceiling; could trigger later disputes or be viewed as lack of understanding.

CMP staffing detail

CMP must include detailed plan for on-site staffing/resources/timeframes per TO and surge

CMP describes methods but not staffing tables/timeframes

Medium

Medium

Could be assessed as weakness for ‘adequacy of response’ under Subfactor d.

High

Insert explicit EMR values for prime (and each major subcontractor if known) for each of the last 3 years and explicitly state EMR <= 1.0 for each year; include insurer letter exhibits and insurer POCs.

Volume I Subfactor b + Volume IV attachments

Subfactor b deficiency rule (EMR>1.0 unacceptable)

Reduces awardability risk; improves evaluability and could support ‘acceptable/good’ with strong trend.

High

Provide DART numeric rates for each of last 3 years and cite the OSHA NAICS 236220 industry-average reference table; explicitly state ‘at or below’ for each year; include OSHA recordable logs/summary exhibits.

Volume I Subfactor b + Volume IV attachments

Subfactor b DART requirement; strength potential for below-average

Enables validation; increases chance of evaluated strengths.

High

Add a dedicated ‘Installation Access & Workforce Eligibility’ subsection addressing E-Verify requirements (2 IDs, E-Verify pre-screen, 3-business-day verified list to COR) and how it integrates with NCIC-III/CAC/badging workflow.

Volume I CMP/security + Volume IV compliance checklist

Special contract requirements (Access/Security policy)

Closes a clear compliance gap; reduces access-related schedule risk.

High

For each Key Personnel role, add a bulletized compliance checklist that mirrors solicitation language and include explicit years of experience, credential path selection, license numbers (PE/Architecture if applicable), ‘1 year’ software experience, English/non-English communication capability, and project lists with contract value thresholds.

Volume I Subfactor c + Volume IV resumes

Subfactor c ‘Gov will not assume’

Eliminates ambiguity and prevents deficiency rating for missing resume facts.

Medium

Add a short statement confirming the offer acceptance period is 90 calendar days (and ensure SF1442 Item 13d/offer section reflects >=90).

Volume IV SF1442 / proposal cover letter

Instructions to Offerors (validity)

Avoids non-responsiveness risk.

Medium

Expand CMP with an on-site staffing matrix per typical task order (roles, coverage, alternates) and a surge staffing concept with named labor categories and mobilization assumptions; explicitly tie to PWS 1.6.11.7 minimum off-site staff (CM, QCM, Safety Manager, SS).

Volume I Subfactor d

CMP evaluation elements; PWS 1.6.11.7

Reduces likelihood of weakness for lack of ‘detailed plan’; strengthens feasibility.

Medium

Add explicit acknowledgment that bonding costs are reimbursable only up to the amount proposed in each task order proposal and describe internal controls to ensure TO proposals include appropriate bonding line/amount.

Volume I Subfactor a / Volume III approach note

Subfactor a payment note

Demonstrates understanding; reduces post-award dispute risk.

Medium

Confirm inclusion of signed AT/OPSEC cover sheet in Volume IV (if required by command policy for this package) or provide a statement of applicability/exemption rationale.

Volume IV

AT/OPSEC special contract requirement

Closes potential administrative compliance gap.

Low

For Past Performance volume, add an explicit compliance statement that the submission includes no more than 5 prime contracts and no more than 5 per major subcontractor and that the volume complies with page limits; ensure UEI is included alongside CAGE for each reference.

Volume II

Volume II instructions

Improves compliance clarity; reduces evaluation friction.

Low

In PPQ section, explicitly state PPQs were emailed to both Army contracting activity and technical representative and that POCs were instructed to submit to the KO email specified (Barbara Cousins) by due date; ensure the POC list includes every required data field.

Volume II

PPQ instructions

Improves traceability and reduces risk of being viewed as incomplete effort.