MSC TANKVOY Proposal Compliance Gap Review for Spot Voyage Charter

Solicitation identifier

N3220526R6053; issued 20 Feb 2026; due 26 Feb 2026 1100 ET

Cites N3220526R6053; states issued 20 Feb 2026; dated 26 Feb 2026

Aligned

Due-time compliance cannot be verified from text; ensure timely receipt per Part X(a)(9).

Contract type / vehicle

FAR Part 12; firm-fixed-price spot voyage charter; MSC TANKVOY 2026 (02-26)

States FAR Part 12 firm-fixed-price spot voyage charter under MSC TANKVOY 2026 (02-26)

Aligned

Good framing and explicit acceptance language.

Proforma incorporation / counters

Owner confirms agreement; counters not acceptable unless confirmed in writing

Explicitly acknowledges counters not acceptable; accepts proforma terms incl. Part III(k)(2) laytime amendment

Aligned

Include explicit statement of ‘no exceptions’ (already present) and ensure no contradictory attachment language.

Evaluation approach

LPTA (lowest price technically acceptable), classified requirement screened first; compliance with Part X(a)(12) required

Acknowledges classified requirement; claims proposal formatted for compliance/technical acceptability review

Aligned

Need evidence that all submission elements in Part X(a)(12) are actually included (some are not visible in body).

1.a

Vessel: one clean, approved, U.S. or foreign flag, double-hull tanker with IGS and SBT; capable ≥270,000 bbl clean product (F76) in natural segregation with double-valve isolation

Box 1: offers MV PATRIOT TRADER as clean, approved, double-hull product tanker with operational IGS and SBT; ≥270,000 bbl F76; natural segregation; double-valve isolation

Provided

Add explicit flag (U.S. or foreign) and year built in body or completed Part I Box 8.

High (technical acceptability / Part X(a)(12) completeness)

1.b

SIRE participation + provide Q-88 dated no earlier than 60 days prior to offer submission

Box 1: states vessel participates in SIRE; Q-88 dated within 60 days ‘provided’ with proposal

Partially Provided

Q-88 not shown in text; ensure attached Q-88 date is within 60 days of 26 Feb 2026 and include it in attachment index with date.

Medium-High (compliance/eligibility)

1.c

Q-88 must detail current acceptances and dates of inspection; at least one SIRE inspection ≤6 months prior to commencement of laydays; confirm inspections satisfactory

Box 1: confirms at least one SIRE ≤6 months prior to commencement of laydays; says supported by attached Q-88 and SIRE extract; ‘satisfactory’ stated

Partially Provided

Provide SIRE inspection date(s), report number(s), and confirm ‘satisfactory’ explicitly tied to named inspection(s).

Medium (technical evaluation)

1.d/1.e

Vessel must have SBT and IGS

Box 1 and Vessel Particulars: confirms SBT and operational IGS

Provided

None

Low

1.f-1.i

Max LOA 210m; max beam 50m; max DWT 45,000 MT; max displacement 150,000 MT

Box 1 and Vessel Particulars: asserts within constraints; provides maxima statements (≤210m, ≤50m, ≤45,000 MT, ≤150,000 MT)

Partially Provided

Provide actual LOA/beam/DWT/displacement values (not just ‘not more than’).

Medium (acceptability/verification)

1.j

Freeboard 6–16m when arriving laden to Salalah

Box 4: confirms Salalah arrival freeboard between 6 and 16m when arriving laden

Provided

Include basis/expected freeboard from stowage/arrival condition (helpful).

Low-Medium (port compliance risk)

1.k

Max manifold height above waterline 15.60m while in ballast

Box 1/Vessel Particulars: states manifold height in ballast will not exceed 15.60m

Provided

Provide actual manifold height value as per Q-88/GA plan if available.

Low

1.l

Provide stowage plan demonstrating ≥270,000 bbl F76 using MIL-STD-83133L density/API assumptions; not exceeding laden draft 11.20m; include DWT & displacement

Vessel Particulars: states stowage plan provided demonstrating carriage ≥270,000 bbl with density/API assumptions; not exceeding 11.20m laden draft; includes DWT/displacement

Partially Provided

Ensure stowage plan attachment explicitly cites density/API assumptions and shows calculations; body text does not show the math.

Medium (technical acceptability)

1.m

Provide current Class Society-issued Safety Management Certificate

Attachments list + Vessel Particulars: says provided

Partially Provided

List certificate number, issuer, issue/expiry dates in proposal or attachment register.

Low-Medium

1.n

Provide current Flag State-issued International Ship Security Certificate

Attachments list + Vessel Particulars: says provided

Partially Provided

List certificate number, issuer, issue/expiry dates.

Low-Medium

1.o

Provide USCG COI (U.S. flag) or USCG COC / Flag State equivalent with required content; must not expire during charter

Vessel Particulars + Attachments: states USCG COI/COC or flag-state equivalent provided and valid through duration

Partially Provided

If foreign flag, ensure ‘flag state equivalent’ includes required fields (deficiencies/remedies, manning, equipment, persons allowed, owners/operators). State explicitly which document applies to MV PATRIOT TRADER.

Medium

1.p

Provide full detailed itinerary from offer submission to intended arrival at load port

Box 6 + Attachments: states detailed itinerary is attached

Partially Provided

Include summary milestones and ETA at St. Theodore in body; ensure itinerary demonstrates readiness by laydays.

Medium

1.q

Confirm nominated tanks compatible using MIL-STD-3004-1 Table XXIV and EI HM 50; assessed on last three cargo COQs

Box 2 and ‘Last Three Cargoes’ section: confirms prep per MIL-STD-3004-1 Table XXIV and HM 50; assessment basis acknowledged; COQs attached

Provided

None

Low

1.r

Confirm clean, gas-free condition; adjacent spaces clean; Certified Marine Chemist at Owner expense; four-corner entry incl. pockets; benzene tubes if prior cargo had benzene; TWA 1ppm and STEL 5ppm; assessments in presence of QAR; provide time to re-inert after inspection

‘Tank Cleanliness, Gas-Free…’ section covers all items including benzene tubes and TWA/STEL, QAR presence, re-inert time

Provided

None

Low

1.s

If heating coils exist: provide coil type/composition; last pressure test date and pass/fail; must be pass and within 12 months for duration; incompatible coils rejected

Vessel Particulars: ‘if heating coils exist, coil material, last pressure test date, and “pass” results are provided and within required 12-month window’

Partially Provided

State explicitly whether coils exist (Yes/No). If Yes, include coil material, pressure test date, and ‘PASS’ result in body or a coil declaration attachment.

High (eligibility/technical rejection risk)

1.t

If internally coated: provide coating type; coal tar not acceptable; state ‘none’ if uncoated; incompatible coatings rejected

Vessel Particulars: confirms internal coatings not coal tar; says coating declarations included in Q-88/supporting documents

Partially Provided

State explicitly coating type(s) for nominated tanks (e.g., epoxy/inorganic zinc) or ‘none’.

High (technical rejection risk)

1.u

Provide COQs for last three cargoes with all required test data; vessel post-load preferred; shore acceptable; ‘typical’/‘FAME-free declarations’ not acceptable; special product-type requirements (naphtha/condensate, gasoline leaded/unleaded, FAME testing)

‘Last Three Cargoes’ section explicitly addresses ‘no typical/FAME-free’; provides FAME tests EN 14078/ASTM D7371 where applicable; addresses gasoline leaded/unleaded and naphtha/condensate tests/lead limits

Partially Provided

Body does not identify what the last three cargoes actually were; include a table listing each cargo, load date/port, product type, benzene yes/no, gasoline leaded/unleaded, and which tests are included.

Medium-High (evaluation clarity)

1.v

Provide loading plans for last three cargoes when requested; Govt may accept/reject previous cargoes

Acknowledges Govt may request and offeror will provide promptly; accepts Govt right to accept/reject

Provided

None

Low

1.w

Confirm sampling capability for upper/middle/lower/bottom/all-level incl. OBQ & ROB without contamination; agree to open sampling if needed

Box 3 + ‘Reporting…’ section: confirms sampling capability including OBQ/ROB and open sampling case-by-case

Provided

None

Low

1.x

After award and prior to delivery: disclose intervening cargo type before loading and provide ship-sample COQ within 48 hours after loading; rejection allows cancellation no cost; compatibility assessed per MIL-STD-3004-1

Box 2 includes 48-hour COQ after loading and acknowledges cancellation right; states ship-sample COQs within 48 hours after loading

Provided

Clarify explicitly that tests will be on ship sample (solicitation requires ship vs shore sample).

Medium

1.y

If intend other products: Govt cargo last-in/first-out; permissible shift after inspection only if isolated by double valve and/or positive blinds

Box 2 and attachments narrative: confirms last in/first out; isolation by double valve and/or positive blinds

Provided

None

Low

1.z

Reporting: 6-hourly position/status reports at 0000/0600/1200/1800 Washington DC time; 72/48/24/12 hr pre-arrival notifications; send to specified distribution

‘Reporting…’ section commits to cadence and references using solicitation distribution list; notes INMARSAT-C with GPS and email

Partially Provided

Explicitly confirm reports will be sent to all listed email addresses (or attach reporting distro acknowledgement).

Low-Medium

Box 2

Cargo description: minimum 270,000 BBLS F76

Box 2: 270,000 BBLS F76

Provided

None

Low

Box 3

Loading port: St. Theodore, Greece (MOH Terminal) + WOG restrictions

Box 3 matches and addresses draft, LOA, manifold/loading arm height

Provided

None

Low

Box 4

Discharge ports: Diego Garcia, Salalah, Fujairah, Jebel Ali; comply with port restrictions incl. Diego Garcia draft 11.20m; Salalah displacement 150,000 MT; freeboard 6–16m; Salalah mooring lines requirement

Box 4 lists all ports in sequence; addresses Diego Garcia draft, Salalah displacement & freeboard; states compliance with Salalah mooring lines; acknowledges WOG

Partially Provided

Salalah mooring requirement is specific: minimum 6 steel lines (or HMPE) at each end forward and aft. Proposal says ‘sufficient mooring lines in compliance’ but does not state counts/material.

Medium (port acceptance / operational delay risk)

Box 5

Route sequence matches solicitation

Box 5 matches

Provided

None

Low

Box 6

Laydays: 03 Apr 2026 – 04 Apr 2026; NOR by 1700 local on cancel date

Box 6 accepts laydays and acknowledges NOR timing/cancellation provisions

Provided

None

Low

Box 7

Amend Part III(k)(2) laytime duration to 360 hours total

Box 7 accepts the amendment; states laytime 360 hours total

Provided

None

Low

Non-Gov cargo approval

Part III(g): non-Gov cargo requires prior written CO approval; must not delay/compromise Govt cargo

‘Last Three Cargoes…’ section: agrees prior written approval and no delay/compromise

Provided

None

Low

X.a(1)

Include solicitation number

Included in title/introduction

Provided

None

Low

X.a(2)

Offeror name/address/telephone

Provided in signature block incl. address/phone/email

Provided

None

Low

X.a(3)

Provide UEI and (if applicable) EFT indicator

Not stated in body

Not Provided

Provide UEI and confirm EFT indicator / EFT through SAM as applicable.

High (submission completeness / Part XI(a)(9))

X.a(4)

Include information necessary to evaluate factors in 52.212-2 / Part XI

Includes technical narrative and pricing; acknowledges classified requirement

Partially Provided

Ensure all required Part I box data (e.g., IMO, INMARSAT ID, year built, flag) included and attachments complete.

Medium-High

X.a(5)

Complete required reps/certs outside SAM as required by Part X(a)(12)

Mentions willingness/intent to provide FAR 52.229-11 and FAR 52.222-56 if requested

Partially Provided

Part X(a)(12) treats these as submission requirements; include completed signed forms if required outside SAM in this procurement.

High (eligibility)

X.a(6)/(7)

Statement specifying extent of agreement with all terms/conditions and amendments

Strong acceptance statement; no exceptions; counters not acceptable

Provided

None

Low

X.a(8)

Small Business Subcontracting Plan required for large businesses only

No SB plan included; business size not stated

Ambiguous

State whether Patriot Maritime Tankers, LLC is small or large under NAICS 483111; if large, include FAR 52.219-9 compliant plan.

High (ineligibility risk if large)

X.a(9)

Form: submit in PDF; compatible with Acrobat Reader 8+; no telex; no JPEG; max 20MB; must include verifiable e-signature or scanned handwritten signature; unsigned offers not considered

Proposal states no JPEG and attachments in PDF compatible with Acrobat; signature line appears blank in provided text

Partially Provided

Ensure final submitted PDF includes an actual signature (ink scan or verifiable e-signature). If already signed in the file, reflect that in text (e.g., “/s/ Jordan M. Ellison”).

Critical (offer may be rejected as unsigned)

Note 1 / X.a(11)

Valid submission must include ship name, price, signature

Ship name (MV PATRIOT TRADER) and price included; signature uncertain

Partially Provided

Resolve signature issue; ensure signed.

Critical

X.a(10)

Any other characteristics/details not shown in Part I pertinent to evaluation

Provides operational and inspection details

Provided

None

Low

X.a(12)(i)-(iii)

Provide INMARSAT # (Box 27A), Call Letters (27B), IMO Number (27C)

States vessel has INMARSAT-C and will provide make/model and log-on info upon award; does not list INMARSAT ID, call letters, IMO in body

Not Provided

Include INMARSAT ID, call sign, IMO number in the proposal (or show on completed Part I sheet).

High (submission requirement)

X.a(12)(iv)-(v)

Year built and flag (Box 8)

States U.S. or foreign flag in general terms; no year built/flag stated

Not Provided

State flag and year built explicitly; ensure consistent with age-of-vessel compliance.

High

X.a(12)(vi)

Proposed laydays (Box 15)

Accepts required laydays in Box 6 narrative; does not separately show Box 15 fields

Partially Provided

Ensure completed Part I boxes pages I-1 through I-7 are included and Box 15 is filled if required.

Medium

X.a(12)(ix)

Lump-sum price and demurrage rate (Box 19a)

Provides $4,985,000 lumpsum and $32,500/day demurrage pro rata; references evaluation method

Provided

None

Low

X.a(12)(x)

CPARS POC name and email (Box 11)

Not provided (only signatory email)

Not Provided

Add CPARS POC name and email (may be different from signatory).

Medium-High (submission compliance)

X.a(12)(xiv)

Completed FAR 52.229-11 Tax on Certain Foreign Procurements—Notice and Representation

Proposal says will provide as requested; does not include completed representation text

Not Provided

Include completed FAR 52.229-11 representation (unless solicitation truly allows SAM-only; the RFP lists it under submission requirements).

High

X.a(12)(xv)

Certification required per FAR 52.222-56 (Trafficking Compliance Plan certification)

Proposal indicates willingness to provide; does not include completed certification

Not Provided

Include completed FAR 52.222-56 certification (if not captured elsewhere).

High

X.h

Acknowledge existence of classified requirement

Dedicated section acknowledges and readiness to coordinate cleared rep

Provided

None

Medium (screened first)

Notes (No JPEG)

No JPEG files

Explicitly confirms no JPEG and PDFs used

Provided

None

Low

Offer due date/time awareness

Offer due 26 Feb 2026 1100 ET; late rules apply

Proposal does not restate due time; dated 26 Feb 2026

Ambiguous

Ensure transmission plan meets receipt-by-inbox requirement (Part X(a)(9)); include confirmation of submission time method if helpful.

Medium

Tank inspection & marine chemist protocol

Detailed gas-free certification, QAR presence, benzene testing thresholds, re-inerting time

Proposal mirrors thresholds (TWA 1 ppm; STEL 5 ppm), four-corner entry, pocket inspection, QAR presence, re-inerting acknowledgement

Strong compliance; reduces technical evaluation uncertainty.

Compatibility framework (MIL-STD-3004-1 / HM 50)

Use specified standards; COQ-based assessment; Govt right to reject harmful history

Proposal explicitly commits to both standards and acknowledges Govt assessment and rejection rights

Strong compliance.

Laytime amendment acceptance

Laytime 360 hours total per amendment to Part III(k)(2)

Proposal explicitly accepts and restates

Clear compliance; reduces negotiation risk.

Reporting cadence & ITV readiness

6-hourly position reports + pre-arrival notifications; INMARSAT-C GPS and email for ITV

Proposal commits to cadence and indicates equipment capability; offers to provide INMARSAT details

Substantial compliance; just add the identifiers.

Non-government cargo controls

CO prior written approval; last-in/first-out; isolation by double valves/positive blinds

Proposal agrees and repeats conditions

Good risk control for contamination and schedule.

Offer rejection for missing signature

Signed offer required; unsigned offers not considered (Part X(a)(9), Note 1)

Signature line shown blank in text; may be signed in actual PDF

Compliance / Eligibility

Medium

Critical

Ensure executed signature appears in the submitted PDF (verifiable e-signature or scanned ink signature) and add “/s/” signature in the body for clarity.

Missing mandatory Part I box identifiers

Part X(a)(12) emphasizes INMARSAT ID, call letters, IMO, year built, flag, CPARS POC

Proposal narrative omits INMARSAT ID/call sign/IMO/year/flag/CPARS POC

Compliance / Technical acceptability

High

High

Insert a ‘Part I Key Identifiers’ table and confirm these fields are completed on attached Part I pages I-1 to I-7.

Coils/coating eligibility details insufficiently explicit

If coils exist, must provide coil material + test date/result; coatings must be identified; coal tar prohibited

Proposal uses conditional language ‘if coils exist… provided’ and ‘coating declarations included’ without stating yes/no and specifics

Technical acceptability

Medium

High

State definitively: coils (Yes/No) and provide coil material/test date/pass; provide coating type or ‘none’ for nominated tanks.

Small Business Subcontracting Plan ambiguity

If offeror is large, must submit acceptable SB subcontracting plan (Part X(a)(8), Part XI(a)(8))

No size status or plan included

Eligibility

Medium

High

State NAICS 483111 size status and include plan if large (or explicit statement ‘SB plan not required because small business’ if applicable).

UEI/CAGE missing in proposal body

Part X(a)(3) and Part X(a)(12)(xviii) require UEI/CAGE

Proposal states SAM active but does not list UEI/CAGE

Compliance

Medium

Medium-High

Add UEI and CAGE to the offeror information section.

Salalah mooring requirement not evidenced

Salalah requires minimum 6 steel lines (or HMPE) at each end forward and aft

Proposal states ‘sufficient mooring lines’ but not quantities/materials

Technical / operational

Medium

Medium

Add explicit mooring line inventory statement meeting the minimum (counts and materials).

Intervening cargo COQ ‘ship sample’ specificity

Requirement: COQ within 48 hours after loading; tests on ship sample vs shore sample

Proposal commits to COQ within 48 hours; does not explicitly repeat ‘ship sample’ condition

Compliance / quality assurance

Low-Medium

Medium

Explicitly state COQs will be based on ship samples for intervening cargoes as required.

Classified requirement pass/fail uncertainty

Offer must meet classified requirement; screened before other evaluation

Proposal acknowledges existence and says controls are in place; no substantive evidence possible in unclassified proposal

Eligibility

Unknown

Critical

Ensure internal readiness: cleared representative available; submit request to review within the window if beneficial; maintain documented procedures to demonstrate compliance when assessed.

Add a Part I ‘Key Vessel Identifiers’ block/table

Part X(a)(12) requires INMARSAT ID, Call Letters, IMO, Year Built, Flag, CPARS POC

Insert a table listing: Vessel flag; year built; IMO number; call sign; INMARSAT ID (27A); CPARS POC name/email; UEI; CAGE.

High

Resolve signature compliance explicitly

Unsigned offers are nonresponsive (Part X(a)(9), Note 1)

Replace blank signature line with a verifiable e-signature notation (e.g., “/s/ Jordan M. Ellison”) or ensure scanned ink signature appears in the PDF; optionally add a statement “Signed electronically in submitted PDF.”

Critical

State coils/coatings definitively with required details

Eligibility depends on coil pressure test within 12 months (pass) and acceptable coatings

Add explicit statements: “Heating coils: Yes/No.” If Yes: coil material, last pressure test date, result PASS. Add coating type for nominated tanks (or “none”) and confirm no coal tar.

High

Include UEI and CAGE code in the offeror section

Part X(a)(3) and Part X(a)(12)(xviii) require them

Add UEI and CAGE in the company information block.

High

Clarify Small Business status and subcontracting plan applicability

SB plan required if large business (Part X(a)(8))

Add a statement: “Patriot Maritime Tankers, LLC is [Small/Large] under NAICS 483111.” If Large: attach FAR 52.219-9-compliant plan.

High

Add a ‘Last Three Cargoes’ summary table

Part I(1)(u) requires COQs and special test handling; evaluators need quick traceability

Provide a table: cargo #1/#2/#3; product; load date/port; benzene present (Y/N); gasoline leaded/unleaded (if applicable); FAME testing included (Y/N); naphtha tests/lead result (if applicable); COQ attachment name.

Medium-High

Quantify Salalah mooring line compliance

Salalah terminal minimum mooring lines requirement is explicit

Add a statement listing number of steel lines/HMPE ropes forward/aft and confirming it meets “minimum 6 at each end forward and aft.”

Medium

Explicitly repeat ‘ship sample’ requirement for intervening cargo COQs

Part I(1)(x) requires ship sample for intervening cargo COQs

Add sentence: “Intervening cargo COQs will be based on ship post-load samples (not shore tanks), and delivered within 48 hours.”

Medium

Add an attachment register keyed to solicitation requirements

Part XI(a)(9) solicitation compliance review is checklist-driven

Create an attachment index mapping each solicitation requirement (Q-88, SMC, ISSC, COI/COC, stowage plan, itinerary, COQs, SIRE extract, coating/coil declarations) to file names and dates.

Medium