Vendor Quote Gap Analysis for NPS Faunal ID Services RFQ

Identify 5,000 bone objects to lowest taxonomic classification possible using visual methods (on site)

SOW 2.0; Task 1; Task 4.1(1)

Commits to on-site visual identification to lowest taxonomic level; describes use of visual methods and reference materials.

Covered

None.

Identify bone type / skeletal element

SOW 2.0

States will record skeletal element and bone type.

Covered

None.

Examine for secondary uses and cultural modifications to characterize function

SOW 2.0

Commits to document secondary use, cultural modification, functional attributes, use-wear when present.

Covered

None.

Weigh objects by type and catalog number

SOW 2.0

Explicitly commits to record required weights; mentions weight entries cross-checked by QC.

Covered

None.

Bulk cataloging for specified high-fragmentation catalogs after extracting identifiable elements; compute object counts at 0.4 objects per gram

SOW 2.0

Explicitly references bulk-cataloging rule and 0.4 objects/gram calculation.

Covered

None (ensure rounding/precision rules align with Attachment 1 if specified).

Rehouse identified bone by genus/species in park-supplied bags/containers; label with catalog record numbers

SOW 2.0; Task 4.1(2)

Commits to rehousing by genus/species using NPS-furnished supplies; label bags/containers with catalog numbers.

Covered

None.

Update/input catalog records in park-supplied spreadsheet/database format (Attachment 2 example; Attachment 1 requirements)

SOW 2.0; Task 4.1(3); Delivery Tasks

Commits to enter/update required fields using park spreadsheet; references Attachment 2 as data standard; perform validation for completeness.

Covered

Consider explicitly acknowledging Attachment 1 requirements (currently referenced indirectly).

End-of-fieldwork summary reports by Task (letter format acceptable) with breakdown of results

SOW 4(4)

Commits to end-of-fieldwork completion letters per task with summary breakdown; 14-day submission.

Covered

None.

Final Project Completion Report broken down by museum accession number; includes all analyzed objects

SOW 4(5)

Commits to final narrative broken down by museum accession number and reflecting all objects analyzed.

Covered

None.

All handling/examination must occur at park curation facility; faunal materials will not be taken off site

SOW 2.0 (handling constraint)

Explicitly acknowledges on-site-only work and no off-site removal.

Covered

None.

Shared space: facility and adjacent dorm shared; exclusive use not guaranteed

SOW 2.0 (shared space note)

Acknowledges shared space; proposes compact self-contained workstation and respectful practices.

Covered

None.

Government-furnished property/services: NPS supplies bags/containers/labels; access to comparative skeletal collections (including plastic human skeletons)

SOW 6.0

States reliance on NPS-furnished supplies and comparative collections; does not enumerate the list.

Partially Covered

Recommend explicitly acknowledging use/handling of GFP and confirming no additional special equipment dependencies.

Security & access: key/code access during regular working hours; comply with park rules

SOW 7.0

Commits to comply with park rules and access methods during regular working hours; coordinate procedures with COR.

Covered

None.

Place of performance: PUHO, Honaunau, HI

SOW 8.0

Repeatedly states on-site at PUHO curation facility.

Covered

None.

Sensitivity objective: eliminate possibility human remains misidentified as faunal; support NAGPRA compliance

SOW 3.0

Explicitly addresses screening for potentially human remains; elevate to COR; culturally respectful handling.

Covered

Add explicit 'stop work / quarantine / notification' protocol if solicitation/SOW Attachment 1 specifies.

Completed copy of solicitation checklist with quote (YES/NO responses)

Page 6: 'CHECKLIST ITEM INCLUDED (YES/NO) A completed copy of this checklist with your quote.'

No checklist form or YES/NO checklist responses included in provided draft text.

Gap

Administrative noncompliance; increases evaluation friction; may be treated as missing required submission.

Confirm active SAM.gov registration (must be active when Government receives quote; otherwise unresponsive)

SF1449 text + Page 6 checklist item

Explicit confirmation: 'SAM.gov registration is active... will be maintained current... condition of responsiveness... verified our entity record status.'

Covered

Low (explicitly addressed).

Provide company name, POC, phone, email, and UEI in SF-1449 Block 17

Page 6 checklist item; SF-1449 instructions (complete blocks incl. 17)

Company name provided; UEI/POC/phone/email stated as 'To be provided in Block 17' (not provided in draft).

Partially Covered

High responsiveness risk: missing required identifiers/contacts in the actual submission package.

Signed acknowledgement of SF-1449 by authorized representative

Page 6 checklist item; SF1449 Block 30

States acknowledgement and intent to submit signed SF-1449; signature block contains placeholders ([INSERT]).

Partially Covered

High: unsigned/placeholder signatures can render quote incomplete.

Signed amendments (SF-30), if applicable

Page 6 checklist item

Mentions 'any applicable signed amendments' but does not list whether amendments exist or include signed SF-30s.

Partially Covered

Medium: if amendments were issued and not acknowledged, quote may be rejected.

For each CLIN, complete SF1449 Blocks 21–24 and pricing schedule in Paragraph V with offered pricing

Page 6 checklist item; Page 5 Paragraph V pricing schedule

CLINs listed but all prices are placeholders ($[INSERT...]). No unit/extended pricing completion shown.

Gap

Critical: missing prices prevents price evaluation and likely makes quote nonresponsive.

Completed provisions (including 52.204-24, 52.204-26, others as applicable; highlighted elements require inputs)

Page 6 checklist item; Pages 16–32 provisions

States 'will provide completed provisions as required' but no completed representations/checkbox selections included.

Gap

High: missing required representations/certifications package; could be deemed incomplete.

Past performance: at least three recent & relevant contracts (within last five years), with contract numbers, POCs, phone/email

Page 6 checklist item

Provides three project narratives, but contract number/customer/POC/phone/email are placeholders ([INSERT]).

Partially Covered

High: cannot substantiate past performance without reference contact details.

Prompt response: explain how offeror will complete requirements (technical approach)

Page 6–7 prompts

Detailed Technical Approach and Understanding of Requirements section.

Covered

Low.

Prompt response: explain self-perform or subcontract; if subcontracting provide subcontractor info and task breakdown

Page 6–7 prompts

States intent to self-perform; describes approach if consultation needed with CO/COR approval.

Covered

Low.

Prompt response: remote location plan with specific plans and risks

Page 7 prompt

Dedicated Remote Location Plan and Risk Management section with risks and mitigations.

Covered

Low.

Limit additional documentation to 2 pages if submitting separate responses

Page 6 note

No separate attachment referenced; narrative is integrated (length not assessable from excerpt).

Not Assessable from provided excerpt

Medium: if actual package exceeds limitation, could be deemed nonconforming.

CLIN 00010 Base: 5,000 bone objects (1 LOT) — provide unit/extended price

CLIN schedule; Paragraph V; SF1449 Blocks 21–24

CLIN listed with placeholder price.

Gap

Insert firm-fixed price and ensure SF1449 Blocks 21–24 match (qty 1, unit LOT, unit price/amount).

CLIN 00020 Option 1: 1,000 bone objects — price

CLIN schedule; Paragraph V

Placeholder price.

Gap

Provide option pricing and ensure option labeling consistent with RFQ.

CLIN 00030 Option 2: 1,000 bone objects — price

CLIN schedule; Paragraph V

Placeholder price.

Gap

Provide option pricing.

CLIN 00040 Option 3: 1,000 bone objects — price

CLIN schedule; Paragraph V

Placeholder price.

Gap

Provide option pricing.

CLIN 00050 Option 4: 500 bone objects — price

CLIN schedule; Paragraph V

Placeholder price.

Gap

Provide option pricing.

CLIN 00060 Option 5: 500 bone objects — price

CLIN schedule; Paragraph V

Placeholder price.

Gap

Provide option pricing.

TOTAL PRICE line completed

Paragraph V pricing schedule

Placeholder total price.

Gap

Compute totals and ensure arithmetic consistency across SF1449 + pricing schedule.

Pricing validity: held valid not less than 60 days (quote must reflect validity period)

Paragraph V: 'Quoted pricing shall be held valid for not less than 60 days.'

States pricing valid ≥ 60 days; references June 30, 2026.

Covered

Confirm dates align with actual submission date/time (due 06/30/2026 1700 HT).

Firm-Fixed Price acknowledgement

SF1449 + continuation sheets

Explicitly states FFP; includes travel, labor, materials, etc.

Covered

Ensure no conditional pricing language remains.

Options: understand optional additions may be exercised; adjust task delivery/payment schedule accordingly (SOW 5.1)

SOW 5.1

States coordination with CO/COR and adjustment consistent with SOW 5.1.

Covered

Consider stating approach for throughput if all options exercised on 09/01/2026.

Use Invoice Processing Platform (IPP) for payment requests; register and use IPP

Local clause: Electronic Invoicing and Payment Requirements – IPP (Feb 2021)

Commits to invoicing via IPP and references IPP enrollment after award.

Covered

Add explicit statement: no waiver requested / will comply (or include waiver request if needed).

Proper invoice requirements per 52.212-4 / prompt payment; invoice on company letterhead with contract number; attachment required

Local IPP clause: required attachment

States invoices on company letterhead with contract number and supporting attachments as directed.

Covered

Ensure internal procedure to always attach letterhead invoice to IPP submission.

Payment milestones per SOW 5.2: Task 1 40%, Task 2 40%, Task 4 20% upon acceptance

SOW 5.2

Mentions adjusted invoicing schedule if options exercised; does not explicitly restate 40/40/20 milestones.

Partially Covered

Recommend explicitly acknowledging the milestone percentages and acceptance dependency.

Options become invoiceable tasks; schedule adjusted accordingly

SOW 5.1

Explicitly acknowledges and will coordinate adjusted schedule with CO/COR.

Covered

None.

FAR 52.212-3 completed copy must be included with offer

Synopsis (X): 'offeror shall include a completed copy of 52.212-3 with its offer'

States reps/certs in SAM are current and will provide completed provisions as required; does not include completed 52.212-3 text/answers.

Gap

High: include completed 52.212-3 (or clearly indicate SAM annual reps/certs + any exceptions/paragraphs completed).

FAR 52.204-24 representation (checkboxes + disclosures if applicable)

Provision in full text (Pages 16–19)

No explicit checkboxes or statement of will/will not provide/use covered telecom.

Gap

High: complete representation and include any required disclosures or state 'will not' / 'does not use' after reasonable inquiry as applicable.

FAR 52.204-26 representation (checkboxes)

Provision (Page 19)

Not completed in draft.

Gap

High: complete and include in package.

FAR 52.209-11 representation (delinquent tax liability/felony)

Provision in full text (Page 19–20)

Not completed in draft.

Gap

Medium/High: include completed representation for corporate offeror.

Clause 52.222-90 DEI discrimination compliance (and flowdown if subcontracting)

Clause in full text (Pages 14–15)

Acknowledges clause and commits to comply including flowdowns if subcontracting.

Covered

If any subcontracting later approved, include flowdown language in subcontract templates.

FAR 52.204-13 SAM maintenance compliance

Clauses incorporated by reference (Page 8)

Explicitly references FAR 52.204-13 and commits to maintain SAM current.

Covered

None.

FAR 52.212-1 / 52.212-4 / 52.212-5 acknowledgement

Synopsis (XI)-(XII) and draft clause acknowledgement section

Acknowledges and will comply with 52.212-1/-4/-5 and other clauses incorporated.

Covered

None.

Service Contract Labor Standards (52.222-41) applicability and wage determination awareness

52.212-5(c)(1) indicates 52.222-41 applies; attachment 'Wage Determination' listed

States will comply with SCLS requirements; does not acknowledge wage determination specifics.

Partially Covered

Recommend explicit acknowledgement of WD attachment and plan to pay required wages/fringes; ensure classification mapping if needed.

FAR 52.204-19/ SAM reps-certs incorporation by reference; ensure current and applicable

Clauses incorporated; 52.212-3(b) language

States SAM reps/certs are current, accurate, applicable at submission.

Covered

None.

At least 3 recent (≤5 years) and relevant contracts

Page 6 checklist item

Three projects described as comparable.

Partially Covered

Need explicit performance dates (month/year) to evidence recency within 5 years.

Contract numbers for each reference

Page 6 checklist item

Placeholders only.

Gap

Insert actual contract numbers (or other agreement identifiers).

Customer/Agency identification

Page 6 checklist item

Placeholders only.

Gap

Insert agency/customer names.

Points of contact + telephone numbers + other relevant info

Page 6 checklist item

Placeholders only.

Gap

Insert POC name/title, phone, email; optionally address/role and permission to contact.

Relevance statement (similar items)

Implied

Narratives explain similarity (on-site, shared facility, staged deliverables, human remains screening).

Covered

None.

R-01

Quote may be deemed nonresponsive due to missing pricing

All CLIN and total prices are placeholders; SF1449 Blocks 21–24 not completed

High

Critical

Populate firm-fixed prices for each CLIN and total; ensure SF1449 and pricing schedule are complete and consistent.

R-02

Quote package incomplete due to missing SF1449 Block 17 details (UEI/POC/phone/email)

Draft defers required identifiers to Block 17 but does not provide them

High

High

Provide UEI, POC name/title, phone, email, and legal name exactly as in SAM; verify match to SF-1449 Block 17.

R-03

Missing required completed provisions/representations (52.212-3; 52.204-24; 52.204-26; 52.209-11)

Draft only acknowledges intent; no completed checkbox selections

Medium

High

Include completed provision forms or explicit completed answers, consistent with SAM annual reps/certs approach.

R-04

Past performance may not be creditable without reference contact info

Placeholders for contract numbers and POCs

High

High

Provide three references with complete contact details and dates; ensure relevance narrative remains concise.

R-05

Unsigned offer / missing authorized signature

Signature block placeholders; signed SF1449 not included in excerpt

Medium

High

Ensure SF-1449 is signed by authorized representative; include name/title/date and any required corporate authorization evidence if requested.

R-06

Amendment acknowledgment risk

No explicit statement that there were/weren’t amendments; no SF-30 acknowledgements included

Medium

Medium

State whether amendments were issued; include signed SF-30 acknowledgements for each amendment number/date.

R-07

Payment/invoicing expectations misalignment (milestones/percentages)

SOW 5.2 milestone percentages not explicitly acknowledged

Low/Medium

Medium

Explicitly confirm understanding of 40/40/20 payment schedule tied to acceptance, and IPP invoice attachment requirement.

Task 1: 2,500 objects + spreadsheet + End-of-Fieldwork letter within 14 calendar days after completing analyses; 1 electronic copy submitted to CO/COR

SOW 5.0 Task 1

Commits to 2,500 objects and 14-day letter; mentions submission to Government (CO/COR referenced).

Covered

Clarify distribution list explicitly: CO + COR + designated representative.

Task 2: same for remaining 2,500; 14-day letter; 1 electronic copy

SOW 5.0 Task 2

Commits to Task 2 and 14-day letter; incorporate COR feedback from Task 1.

Covered

None.

Task 3: Draft Final Report + completed draft accession spreadsheets by Aug 13, 2027; 1 electronic copy

SOW 5.0 Task 3

Commits to draft deliverables by Aug 13, 2027.

Covered

Ensure inclusion of 'completed draft accession spreadsheets' wording in final version.

Task 4: Final Completion Report by Sep 24, 2027; 3 bound hard copies + 1 electronic copy; submit completed accession database with hard copies

SOW 5.0 Task 4

Commits to 3 bound hard copies + 1 electronic and completed accession database submission.

Covered

None.

Task 5: Original materials within 30 calendar days after closeout

SOW 5.0 Task 5

Commits to submitting originals within 30 days after closeout.

Covered

None.

Period of performance: 09/01/2026 to 08/31/2027; start on/before 09/01/2026; Government will notify upon award

SF1449 continuation + synopsis (VII)

Commits to begin on/before 09/01/2026 upon notice; acknowledges Govt will notify PoP.

Covered

None.

Delivery date: 08/31/2027 (contract-level delivery)

Continuation sheet

Implicit via final report dates; does not explicitly restate 08/31/2027 delivery.

Partially Covered

Recommend explicitly acknowledging contract delivery/PoP end date alignment.

Complete pricing

Replace all $[INSERT] placeholders with final firm-fixed prices for Base and each Option CLIN; include TOTAL PRICE; ensure SF1449 Blocks 21–24 are fully populated

Paragraph V pricing schedule; checklist item requiring Blocks 21–24 completion

Eliminates critical non-responsiveness risk; enables price evaluation.

SF-1449 Block 17 data completeness

Provide UEI, POC name/title, phone, and email (and ensure legal name matches SAM) rather than deferring to future completion

Checklist item: Block 17 content required

Improves administrative compliance and post-award communication readiness.

Include a completed checklist

Add the solicitation’s checklist page with YES/NO marked for each required item and cross-references to where each item appears in the quote package

FAR 52.212-1 addenda requirement

Reduces CO review time; demonstrates compliance discipline.

Provide completed provisions/representations

Attach completed FAR 52.212-3 (or clearly indicate SAM annual reps/certs and list any paragraphs completed for this solicitation), and complete 52.204-24 / 52.204-26 / 52.209-11 checkbox representations

Synopsis (X); provisions in full text

Avoids missing-certification disqualification; supports responsibility determination.

Past performance substantiation

Replace all [INSERT] fields with actual contract numbers, customer/agency names, performance dates (to prove ≤5 years), and POC phone/email; ensure POCs are reachable

Checklist item: three recent/relevant contracts with references

Increases past performance credit and reduces verification delays.

Amendment acknowledgement clarity

Add a statement: 'No amendments were issued' or list each amendment and include signed SF-30 acknowledgements

Checklist item: signed amendments if applicable

Reduces risk of rejection for failure to acknowledge amendments.

Payment schedule acknowledgement

Add a short section explicitly confirming SOW 5.2 payment milestones (40%/40%/20%) and acceptance conditions; note options become invoiceable tasks per 5.1

SOW 5.1 and 5.2; IPP clause

Prevents misunderstanding; aligns invoicing approach with Government acceptance/payment process.

GFP acknowledgement

Explicitly acknowledge Government-furnished bags/containers/labels and comparative skeletal collections (including human skeletal models) and confirm no destructive testing and no off-site removal

SOW 6.0 and 2.0

Shows clear reliance plan and compliance with handling constraints.

Human remains screening protocol detail

Add a concise escalation protocol: immediate stop/segregate/notify COR, document indicators, and follow COR direction; keep chain-of-custody intact

SOW Objective 3.0 (misidentified human remains risk)

Strengthens confidence in NAGPRA-related sensitivity and compliance handling.