Offutt AFB Airshow Static Display Proposal Compliance Gap Review

Complete SF1449 blocks 12, 17, 23, 24, and 30

SF1449 NOTE: Offeror to complete blocks 12, 17, 23, 24, and 30.

Draft includes signature block aligned to 30a–30c; does not show completed blocks 12/17/23/24 content.

Partial

If SF1449 is not fully completed as required, quotation may be found nonconforming.

Include solicitation number; offeror name/address/phone

52.212-1(a)(1)-(2)

Includes solicitation number, offeror placeholders for name/address/phone/email.

Covered

Replace placeholders with actuals.

Include UEI and EFT indicator (if applicable)

52.212-1(a)(3)

Provides UEI placeholder and EFT via SAM narrative.

Partial

Add explicit EFT indicator if required; ensure UEI is filled.

Provide information necessary to evaluate factors (technical acceptability + price)

52.212-1(a)(4); 52.212-2 evaluation factors

Provides technical plan narrative and pricing placeholder.

Partial

Missing completed price; ensure technical plan maps to SOW requirements explicitly.

Provide responses to provisions requiring offeror completion (other than SAM)

52.212-1(a)(5)

States SAM reps current; general compliance statements; no explicit filled checkboxes for 252.204-7017 etc.

Gap

If solicitation requires completion of any reps outside SAM, omission can render quote nonresponsive.

Statement of extent of agreement with all terms/conditions/provisions and amendments

52.212-1(a)(6)

Explicit 'takes no exception' statement.

Covered

Ensure no implicit exceptions (e.g., missing deposit/performance-fee terms).

Submit one electronic copy of completed pricing in accordance with CLIN structure; fill out solicitation completely

52.212-1(a)(7)

States FFP for CLIN 0001 but leaves price as $[Total Price].

Gap

Unpriced CLIN likely unacceptable / unevaluable.

Technical plan page limit: no more than 3 pages; extra pages discarded

52.212-1(a)(8); 52.212-2(a)(2)

Draft includes multiple sections (technical, equipment, schedule, invoicing, certs) likely to exceed 3 pages when formatted.

Gap (High)

High risk of the Government discarding excess pages, potentially removing required content and leading to 'not technically acceptable'.

Plan must describe how offeror will meet SOW requirements and include all specifications of parts/equipment necessary

52.212-1(a)(8)

Includes narrative and an equipment list at high level.

Partial

May need more specific parts/equipment specifications; however adding detail must still fit within 3-page cap.

Use WAWF for electronic invoicing

252.232-7006(b)

Commits to submit invoices via WAWF.

Covered

None.

WAWF registration and SAM E-Biz POC

252.232-7006(c)

Mentions SAM active registration; does not explicitly mention WAWF registration.

Partial

Add a sentence confirming WAWF registration is active (if true).

Document type for services: Invoice 2in1

252.232-7006(f)(1)(ii)(B) specifies 'Invoice 2in1'

Explicitly states use of 'Invoice 2in1' for services.

Covered

None.

Routing data table fields (Pay Official, Issue By, Admin, Inspect/Accept/Approver)

Pay Official F87700; Issue By FA4600; Admin FA4600; Inspect/Approver/Acceptor F3H0R1

Draft repeats these DoDAACs and commits to use routing data.

Covered

None.

Include documentation appropriate to payment request

252.232-7006(f)(4)

States will include supporting documentation consistent with terms.

Partial

Add examples relevant to this service (e.g., proof of arrival/on-station, deliverables submission confirmation) if allowed within page limits.

Arrival/departure times and core POP window

Explicit NLT 12:00 PM Aug 7 arrival; NLT 12:00 PM Aug 10 departure; covers Aug 7–9 event presence.

Direct match to key schedule requirements for technical acceptability.

FAA compliance and AFI 10-1004 warbird paint scheme

Explicit commitments to FAA certification/guidelines and AFI 10-1004 Approved Warbird guidance.

Meets stated performer requirements and reduces compliance questions.

Required DD forms for civil aircraft operations

Explicit commitment to DD2400/2401/2402 submission prior to landing.

Reduces access/airfield approval risk.

Public Affairs coordination for all media incl. social media

Explicit prohibition on uncoordinated posts; coordination through Offutt PA prior to dissemination.

Directly matches solicitation media control requirement.

Fuel/transportation no-fee acknowledgment + Government support constraints

Explicitly excludes fuel and ground transport fees; acknowledges JetA/oil limits and organizer-provided car.

Avoids pricing nonconformance and aligns to organizer responsibilities.

WAWF Invoice 2in1 and DoDAAC routing

Accurately cites Invoice 2in1 and routing DoDAACs.

Reduces invoicing/payment friction post-award.

Base access clause (5352.242-9000) procedural compliance

Includes letterhead request elements, badge display, EMNS after-hours contacts, and pass return.

Supports compliance and reduces risk of payment withholding.

Technical quotation length

Evaluation/compliance

Technical plan must be ≤ 3 pages; additional pages discarded and not reviewed.

Draft appears substantially longer than 3 pages once formatted; includes invoicing/certs sections that may be outside the 'plan'.

High

Refactor into a compliant 3-page technical plan that still includes required equipment specs and SOW conformance; move non-required narrative to a separate section only if permitted (or omit).

Pricing completeness

Evaluation/compliance

Submit completed pricing per CLIN structure; Government ranks by total evaluated price (TEP).

Price is a placeholder ($[Total Price]).

High

Provide a completed CLIN 0001 unit/total price and ensure it matches SF1449 blocks 23/24 structure as applicable.

SF1449 completion

Administrative compliance

Offeror must complete blocks 12, 17, 23, 24, 30 and fill out solicitation completely.

Draft includes only a signature block concept; not the completed SF1449 entries.

Medium

Complete and submit the SF1449 with all required blocks and any addenda/attachments as instructed.

Performance fee / deposit / readiness terms

Contractual alignment

If on site and ready: due 100% fee even if show not flown; if physically unable: return 100% deposit.

No acknowledgment of these payment contingencies.

High

Add explicit agreement to these terms (or seek clarification); ensure no contradiction with FFP/payment language.

Schedule mismatch (Aug 6 start)

Technical conformance

SF1449 delivery/performance schedule shows 06 Aug–10 Aug 2026; narrative performer period is Aug 7–9 with depart Aug 10.

Draft does not address Aug 6 availability.

Medium

Clarify availability starting 06 Aug if required, or state compliance with the SF1449 schedule while still arriving NLT Aug 7 unless directed earlier.

Media deliverable format specificity

Deliverable conformance

Press kit in CD-ROM; video in HD DVD or Beta format.

Draft offers digital press kit and HD B-roll in common formats; not CD-ROM/DVD/Beta-specific.

Medium

State capability to provide press kit on CD-ROM and video on HD DVD (and/or Beta) as required, in addition to digital delivery if acceptable.

Ramp security/crowd control acknowledgment

Coordination dependency

Organizer provides ramp security day/night and crowd control to protect aircraft.

Draft generally references crowd lines/security posture, not explicit acknowledgment.

Low-Medium

Add explicit acknowledgment and a cooperation statement (e.g., comply with security forces instructions, coordinate access points).

Clause compliance specificity (ODS / telecom / safeguarding)

Compliance/representation

Multiple FAR/DFARS clauses and representations (incl. 252.204-7017 rep, 5352.223-9000 ODS prohibition).

Draft provides general clause compliance statements; does not explicitly address ODS; does not show completed representations outside SAM.

Medium

Add brief affirmative compliance statements for 5352.223-9000 and confirm completion/attachment of any non-SAM reps, including 252.204-7017 if required.

R-01

Technical quote deemed not technically acceptable due to page-limit truncation.

Technical plan likely exceeds 3 pages; extra pages discarded.

High

High

Critical

Condense to ≤3 pages; prioritize SOW conformance + equipment specs; remove duplicative admin narrative.

R-02

Quote cannot be evaluated/ranked due to incomplete pricing submission.

CLIN price not provided; SF1449 blocks likely incomplete.

High

High

Critical

Provide fully priced CLIN 0001 and completed solicitation pricing fields/SF1449 blocks.

R-03

Dispute over performance-fee entitlement / deposit refund obligations.

Draft omits explicit agreement to the readiness/payment contingency clause in responsibilities section.

Medium

High

High

Add explicit acceptance of those terms; align invoice/payment narrative accordingly.

R-04

Nonconformance with delivery/performance dates if Government expects Aug 6 availability.

Solicitation schedule shows 06 Aug–10 Aug; draft only commits to Aug 7 arrival.

Medium

Medium

Medium

Clarify compliance with 06 Aug start if required or state ability to adjust arrival earlier at Wing/CO request.

R-05

Deliverables rejected or require rework due to incorrect media formats.

Press kit/video format not specified as CD-ROM/DVD/Beta.

Medium

Medium

Medium

Commit to providing required formats (CD-ROM and HD DVD/Beta) or confirm approved alternates.

R-06

Administrative rejection due to missing non-SAM representations/provisions completion.

Draft relies on SAM and generic statements; some provisions may require explicit completion/attachment.

Low-Medium

High

Medium

Cross-check solicitation reps list and attach/complete any required provisions (e.g., 252.204-7017 if applicable).

R-07

Compliance audit issue related to ODS prohibition clause.

5352.223-9000 not addressed in draft.

Low

Low-Medium

Low

Add a short compliance statement that no Class I ODS will be used/provided in any maintenance/support activity.

RC-1

Performers meet all FAA guidelines and certification requirements for all participating airshow aircraft and aircrew.

States: 'will ensure compliance with all FAA guidelines and certification requirements applicable to the A-37B aircraft and aircrew'.

Covered

Add explicit mention of FARs and any FAA waivers in effect (see RC-10).

RC-2

Aircraft paint scheme complies with Approved Warbird guidance outlined within AFI 10-1004.

States: 'paint scheme will comply with Approved Warbird guidance as outlined within AFI 10-1004'.

Covered

None.

RC-3

Provide one (1) aircraft for static display: A-37B Dragonfly.

States provision of 'one (1) A-37B Dragonfly aircraft for static display'.

Covered

None.

RC-4

Period of performance: Fri afternoon Aug 7, 2026 through Sun afternoon Aug 9, 2026; arrival NLT 12:00 PM CST Aug 7; depart NLT 12:00 PM CST Aug 10.

States arrival NLT 12:00 PM CST Aug 7 and depart NLT 12:00 PM CST Aug 10; describes event window Aug 7–9.

Covered

Solicitation also shows delivery period 06–10 Aug 2026; proposal does not address potential Aug 6 requirement.

RC-5

Performer shall provide all personnel, equipment, tools, materials, supervision, and other items/services necessary to provide display/demonstration.

States will furnish all personnel/equipment/tools/materials/supervision necessary for static display execution.

Covered

None.

RC-6

Perform within limitations prescribed by FARs and any FAR waiver(s) in effect during the airshow, provided weather/mechanical/site conditions permit.

Mentions compliance with FAA guidelines; describes safety decisions and coordination; does not explicitly mention FAR waiver(s) or conditionality language.

Partially Covered

If waiver compliance is an evaluation point, add explicit acknowledgment of compliance with any FAA/FAR waivers in effect.

RC-7

Payment/fee contingency: If contractor is on site and ready to perform, due 100% performance fee regardless of whether any portion of airshow is flown. If physically unable to perform, return 100% of any deposit to Organizer.

No mention of performance-fee entitlement, deposit terms, readiness standard, or refund obligations.

Gap

Creates potential disagreement on payment terms; could be construed as taking exception despite 'no exception' statement.

RC-8

Provide a digital press/media kit (CD-ROM) including high-resolution images and textual descriptions.

Commits to provide digital press/media kit with high-res images and textual descriptions; format described as digital for distribution/archival (not specifically CD-ROM).

Partially Covered

If CD-ROM is mandatory, specify delivery medium as CD-ROM (or confirm acceptability of alternate medium with CO).

RC-9

Provide HD video in DVD or Beta format (“B-roll” for local TV stations).

Commits to provide HD video B-roll in commonly accepted format; does not specify DVD/Beta.

Partially Covered

If format is required, specify DVD or Beta or explicitly state ability to provide in DVD (and/or Beta) upon request.

RC-10

Be available for media interviews before show date via phone and during show.

Commits to phone interviews prior to show and during-show interviews coordinated through Public Affairs.

Covered

None.

RC-11

Aircraft shall arrive at least one day in advance (Fri Aug 7) to do local promotions and media support.

Commits to arrive NLT Aug 7; states coordination for local promotional opportunities on Aug 7 consistent with objective.

Covered

None.

RC-12

Aircraft may arrive more than one day in advance, at Wing discretion.

States flexibility to arrive earlier if requested and approved by Wing.

Covered

None.

RC-13

Provide Civil Aircraft Certificate of Insurance (DD Form 2400).

Commits to provide DD Form 2400 in advance of arrival.

Covered

None.

RC-14

Provide Civil Aircraft Landing Permit (DD Form 2401) and Hold Harmless Agreement (DD Form 2402) before landing at Offutt AFB.

Commits to provide DD Form 2401 and DD Form 2402 prior to landing.

Covered

None.

RC-15

All media incl. social media/websites/news posts must be coordinated through Offutt Public Affairs prior to dissemination; includes tagged/linked posts.

Explicitly commits to coordination/approval through Offutt Public Affairs before dissemination; includes tagged/linked content restriction.

Covered

None.

RC-16

Fuel: Contractor will not include fee for fuel; Gov provides JetA not to exceed 400 gallons; provides 4 quarts 120W oil; fuel distributed at PIC discretion; fueling under direct supervision of performer/designee.

States price excludes fuel; acknowledges JetA up to 400 gallons and 4 quarts oil; states fueling supervised by designated personnel; states usage within limits.

Covered

Proposal does not explicitly restate 'distributed at PIC discretion' but supervision/limits are aligned.

RC-17

Hangar: extremely limited; Organizer/Gov not responsible for weather damage; cannot guarantee hangar; requests routed through Organizer.

Acknowledges limited hangar space/not guaranteed; accepts no weather-damage responsibility; will route hangar requests through Organizer.

Covered

None.

RC-18

Organizer provides aircraft security on parking ramp day/night; crowd control provided so show aircraft protected from spectators.

Mentions crowd lines, movement restrictions, and 'Organizer’s crowd control and security posture' but does not explicitly acknowledge Government-provided ramp security day/night.

Partially Covered

Add explicit acknowledgment of ramp security/crowd control provisions and any performer responsibilities to cooperate (badging, access points).

RC-19

Ground transportation: Contractor will not include a fee; Organizer provides one automobile with full tank upon arrival.

Acknowledges and excludes ground transportation fee; acknowledges car provided with full tank.

Covered

None.

RC-20

Meals: Organizer provides 1 meal per performer on event days Aug 8–9.

Acknowledges meal provision for Aug 8–9.

Covered

None.

RC-21

Inspection/acceptance at destination; acceptance criteria in SOW/PWS.

States acceptance at destination and inspection/acceptance per SOW; offers to support acceptance with confirmations.

Covered

Ensure proposal references SOW acceptance criteria if known; SOW text not provided in draft.

RC-22

CLIN 0001: Firm Fixed Price; qty 1 each; deliver A-37 Dragonfly static display in accordance with SOW.

Provides FFP for CLIN 0001 and describes included scope.

Covered

Price amount placeholder remains; evaluation requires completed pricing.

RC-23

Delivery/Performance dates shown: From 06 Aug 2026 to 10 Aug 2026 (SF1449 schedule).

Draft describes Aug 7 arrival; does not address Aug 6 start shown in schedule.

Gap

Potential technical nonconformance if Gov expects availability starting Aug 6.

RC-24

Health & Safety on Government Installations (5352.223-9001): take reasonable steps, comply with CO additional precautions; violations can lead to termination.

Mentions health/safety procedures and references CO AFOSH direction pursuant to 5352.223-9001.

Covered

Add explicit acknowledgment of termination consequences and commitment to prompt correction.

RC-25

Contractor Access (5352.242-9000): submit letter on letterhead with required details; wear/display badges; after-hours contact in EMNS; return passes; noncompliance may withhold final payment.

Commits to submit access letter with required details; ensure IDs displayed; provide EMNS after-hours contact info; return credentials; acknowledges withholding of final payment risk.

Covered

None.

RC-26

ODS prohibition (5352.223-9000): shall not provide services/products requiring Class I ODS in test/operation/maintenance requirements.

Not mentioned.

Not Addressed

Likely low relevance to airshow services, but clause still applies; add a brief compliance statement.

RC-27

Security prohibitions & exclusions clauses/representations (52.240-91 / 52.240-90) and DFARS covered telecom prohibitions (252.204-7018 / 252.204-7017 / 252.204-7012 etc.).

Draft includes general statement: 'will comply with applicable security prohibitions and exclusions... and relevant DFARS clauses...' but no explicit checked representations (e.g., 252.204-7017) or CDI safeguarding approach.

Partially Covered

May be acceptable if completed in SAM/attached reps; but solicitation includes representations section—ensure completed where required outside SAM.

RC-28

Organizer fuel loading/distribution at PIC discretion; fueling by/under performer supervision.

Draft states fueling under direct supervision of designated personnel; does not explicitly claim distribution discretion.

Partially Covered

Add explicit acknowledgment that PIC will direct fuel loading/distribution between aircraft (even though only 1 aircraft here).