Air Force RFQ Proposal Compliance Gap Analysis for Sports Officiating

Furnish all personnel, equipment, labor, tools, materials, supervision, transportation, incidentals

SOW 1; 1.1

Explicit commitment to furnish all personnel/labor/supervision/transportation/incidentals

Covered

Matches SOW intent.

Serve LAAFB + MacArthur (San Pedro) + off-base within ~15-mile radius; may include DaVinci HS, El Segundo Sports Complex, other bases

SOW 1.1 (Note)

Explicitly acknowledges LAAFB, MacArthur, DaVinci HS, El Segundo Sports Complex, other installations; travel planning

Covered

Good alignment.

Initial staffing ready within 30 days after award; attrition replacement within 20 days; no unqualified staff used for attrition fill

SOW 1.1.1

Explicitly commits to 30/20-day timelines; no use of non-qualified staff

Covered

—

Game schedule: coordinate; submit draft schedule within 15 calendar days by email; Gov reviews within 5 days; if rejected resubmit within 3 days

SOW 1.2.1

Commits to submit within 15 days; revised within 3 days of rejection; coordinate to approval

Covered

Does not mention Gov 5-day review window (Gov responsibility) but not required for contractor.

Attend 4 league meetings per year

SOW 1.2.1.1

Explicitly commits to attend 4 meetings/year

Covered

—

Attire and arrival: officials wear appropriate attire and report 15 minutes early; start all games on time; performance objective max 3 validated customer complaints per sport per season

SOW 1.2.1.2

Commits to 15-min early, attire, on-time starts; references 3-complaint objective

Covered

—

Officiate per applicable regulations (Appendix E) with complaint objective

SOW 1.2.1.3

Commits to follow Appendix E rules and bylaws; consistent enforcement

Covered

—

Report injuries, protests, ejections; head official written statement by 12:00 noon next day; include elements a–j

SOW 1.2.1.3.1

Explicitly commits to reporting and includes all elements (game info, player info incl rank/number/position, crew names/roles, reason, sequence, rule violations, behavior, impact, witness statements, signatures)

Covered

Strong.

Record review: scorebooks/scoresheets must include date, start/end, teams, officiants, timekeeper name/signature, scorekeeper name/signature (deemed approval)

SOW 1.2.1.3.2

Explicitly commits to review and lists required fields; treats scorekeeper signature as approval

Covered

—

Lighting: turn on at dusk when required; turn off after last game

SOW 1.2.1.3.3

Explicitly commits; assigns on-site head official

Covered

—

Safety: comply with sport rules; rule on uncovered situations; notify Fitness Center Director in writing of Head Official(s) two weeks before season and immediately upon changes

SOW 1.2.1.3.4

Commits to safety-first and ruling on uncovered situations; does NOT explicitly commit to written notification of Head Official(s) two weeks before season

Partially Covered

Add explicit two-week written Head Official designation process per season.

CPR: at least one officiant per game with current Red Cross CPR; proof provided on/before start and thereafter

SOW 1.2.1.3.4.1

Explicitly commits and will provide proof

Covered

—

Forfeit/cancellation: forfeit due to gross misconduct or no show/tardiness 20 minutes; cause recorded; copy to director by 12:00 noon next day; 4-hour cancellation notice; pay rule after arrival

SOW 1.2.1.3.5

Commits to document forfeits and submit by noon next day; acknowledges 4-hour notice and pay rule

Covered

—

Inclement weather/field/emergencies: postpone max 20 minutes then cancel; notify within 1 hour; pay 1 contest if cancelled after arrival

SOW 1.2.1.3.6

Explicitly commits to 20-minute limit and 1-hour notification; acknowledges pay rules

Covered

—

Scorekeeping keys/equipment: pick up/return; joint inventory upon return

SOW 1.3.1

Explicitly commits to key/equipment pick-up/return and joint inventory

Covered

—

Scorekeeping arrival: 15 minutes early; games start on time

SOW 1.3.2

Explicitly commits

Covered

—

Score/timekeeping per rules (Appendix E) with complaint objective

SOW 1.3.3

Commits to manage scoring/time per rules; references objective

Covered

—

Sports Day facilitation duties: primary on-site facilitator; manage timeline/rapid transitions/continuous flow; bill strictly hourly basis

Appendix A Sports Day section; CLIN 0003 description

Proposal references Sports Day and CLIN 0003 hourly pricing but does not explicitly address ‘primary on-site facilitator’ duties nor strict hourly billing constraint details

Partially Covered

Add explicit Sports Day facilitator role and billing approach consistent with Appendix A note (one official may cover multiple games/hour but bills 1 hour).

Varsity includes Softball in workload data (15 games)

Appendix A Tournament/Varsity includes Softball

Proposal scope lists basketball, soccer, flag football, volleyball; does not mention softball officiating/scorekeeping capability

Gap

Potential scope miss if softball is in actual requirement set; confirm with CO whether softball is included in CLIN 0002/0005.

Submit signed and dated offer to issuing office by due date/time

FAR 52.212-1(a); SF1449; Block 28; due date 18 Jun 2026 10:00 AM

Acknowledges due date/time; signature block says will sign and submit SF1449 Block 30

Covered

Low risk.

Include solicitation number

FAR 52.212-1(a)(1)

Title includes RFQ number FA281626Q00050002

Covered

—

Include offeror name, address, phone

FAR 52.212-1(a)(2); Instructions p.28

States will include contact info; placeholders present; not populated

Partially Covered

If placeholders not replaced, quote could be deemed incomplete/ineligible.

Provide UEI and EFT indicator (if applicable)

FAR 52.212-1(a)(3); instructions require UEI

States UEI will be provided on cover page and SF1449

Partially Covered

UEI not shown in text; ensure actually included in submission.

Provide CAGE code

Instructions p.28

States CAGE will be provided on cover page and SF1449

Partially Covered

CAGE not shown; ensure included.

Small business type + NAICS code

Instructions p.28; SF1449 block 10 shows NAICS 711219

States small business under NAICS 711219; says small business type provided

Partially Covered

Socioeconomic type (WOSB/SDVOSB/etc.) not specified; include explicit type.

Completed pricing spreadsheet (SF1449) using exact template & CLIN structure

Instructions p.28; pricing pages 2-11; Appendix B CLINs

Commits to complete exact template and CLIN structure; per-game/per-hour pricing approach

Partially Covered

No completed pricing included in provided text; must ensure totals include all options for evaluation.

Submit two versions: unredacted + redacted (remove company identification/logos/UEI/CAGE)

Instructions p.28

Explicitly commits to provide both versions and remove identifiers in redacted copy

Covered

Ensure redaction also removes metadata; not addressed.

Quote must not exceed 10 pages; pages beyond 10 not evaluated

Instructions p.28

Not addressed; text appears longer than 10 pages in typical format

Gap

High risk of non-evaluation of excess pages; could cause technical narrative to be disregarded.

Technical narrative: brief description, no more than 1 page; list credentials; pass/fail

52.212-2 technical evaluation

Provides detailed multi-subsection technical approach + credentials commitment

Partially Covered

Risk: overlength; also credentials are described but not listed as required by instruction (e.g., rostered credential list).

Hold prices firm for 60 days

FAR 52.212-1(b)

States will hold pricing firm for required acceptance period unless otherwise stated

Partially Covered

Should explicitly state “60 calendar days” to remove ambiguity.

Statement specifying extent of agreement with all terms/conditions/amendments

FAR 52.212-1(a)(6)

Provides broad compliance statement to SOW and FAR/DFARS clauses

Partially Covered

Does not explicitly address solicitation amendments acknowledgement; add explicit statement.

WAWF registration and invoicing readiness

DFARS 252.232-7003/7006

Commits to WAWF registration/routing compliance; invoicing electronically

Covered

Does not specify document type (Invoice2in1 etc.)—likely OK if CO fills; minor.

DoDAAC routing data usage (Pay/Issue/Admin/Accept)

252.232-7006 routing table

Mentions will use DoDAAC routing data provided

Partially Covered

No explicit confirmation of key DoDAACs (F87700, FA2816, F2T3D8).

Background checks: contractor performs checks at own expense; no sexual crimes/crimes against children

SOW 4.1.1

Explicitly commits

Covered

—

Identity proofing & vetting (NCIC/CLETS) for unescorted access 31+ days; VCC processes; list to VCC 14 days prior; CBH current 3 years; disqualifiers list

Appendix F

Proposal generally commits to support identity proofing/vetting; does not address providing roster 14 days prior, 31-day threshold, 3-year currency, or handling disqualifiers/denials

Partially Covered

Access delays/denials could cause nonperformance; add explicit administrative process and lead times.

Entry Authority List (EAL) process via SBD3/61 CONF; CO approval; 61 SFS/S5X issuance; passes limited to contract length up to 3 years from EAL submission

Appendix G(2)

Proposal states will support installation identity proofing/vetting; does not explicitly mention EAL workflow or 3-year cap

Partially Covered

Operational risk if not planned.

Comply with base security regs and FPCON changes; acknowledges denial of access possible

Appendix G(3)

Proposal states will comply with installation security regs incl. FPCON changes

Covered

—

Report suspicious activity to BDOC 310-653-5787 timely

Appendix G(6)

Proposal states will escalate urgent security concerns to Security Forces and call BDOC for suspicious activity per Appendix G

Covered

—

Traffic regulations compliance

Appendix G(7)

Not explicitly stated

Gap

Low/medium; add explicit commitment.

AT Level I training: within 30 days of requiring access; annually; maintain certificates; applies to subcontractors; attend local security/AT briefing prior or first day

SOW 4.1.2.1; DFARS 252.204-7004; Appendix G(8)

Explicitly commits to training timing, annual, record retention, subcontractor flow-down, and local briefing

Covered

—

Weapons prohibition on base (no firearms/ammunition in person or vehicle)

Appendix G(12)

Not mentioned

Gap

Important compliance; add explicit policy statement for staff.

Vehicle pass/registration requirements (vehicle listing on letterhead; pass & registration docs; TASS clearance)

Appendix F IDP 2.6.7

Proposal mentions travel planning; does not address vehicle listing/pass process or TASS

Gap

Could impact ability to drive/park/operate on base for performance.

Prompt return of credentials/vehicle passes; failure may result in withholding of payment

Appendix G(11)

Proposal states will return keys/credentials/vehicle passes; acknowledges payment withholding risk

Covered

—

COMSEC monitoring consent & comply with COMSEC procedures for DoD phones

SOW 3.2.2.1

Proposal mentions using Government-provided contact methods consistent with COMSEC notice requirements; does not explicitly acknowledge monitoring consent

Partially Covered

Add explicit acknowledgement of COMSEC monitoring/consent language and internal comms handling.

DFARS 252.204-7012 Safeguarding Covered Defense Information (CDI) + cyber incident reporting (if applicable)

Solicitation clause list

Proposal does not address CDI handling, system security, incident reporting, or whether any CDI will be processed

Gap

Even if low CDI likelihood, clause applies; add statement of compliance, data handling, and reporting point of contact.

DFARS 252.204-7018/7017 covered telecom prohibition representations

Solicitation reps/clauses

Proposal does not mention representation outcome

Gap

Must be satisfied in reps/certs; ensure included via SAM/offer package.

FAR 52.204-9 Personal Identity Verification of Contractor Personnel

Clause list

Proposal generally addresses access vetting but not PIV/I.D. issuance responsibilities

Partially Covered

Add explicit compliance and process (badging, escort rules, replacements).

No smoking in Government facilities

SOW 3.1

Explicitly commits to no-smoking rule

Covered

—

No office space provided

SOW 3.1.1

Not mentioned

Gap

Low; add acknowledgment to avoid assumptions.

Conserve utilities (water/sewer/electric/heating)

SOW 3.2.1

Explicitly commits to conserve utilities

Covered

—

Telephone use allowed for contract-related communications; customer complaints etc.

SOW 3.2.2

Proposal mentions customer communication and COMSEC-aware communications; not explicit about telephone use boundaries

Partially Covered

Minor.

Emergency medical treatment/transport via local community

SOW 3.2.3

Proposal acknowledges emergency treatment/transport through local community

Covered

—

Government provides general security service on base; emergency/routine numbers

SOW 3.2.4

Proposal mentions Security Forces and BDOC; not emergency numbers

Partially Covered

Not required but could help procedures.

Safeguard government property; secure at end of work period; return portable equipment/materials

Appendix C note; Appendix G(9)

Proposal commits to securing/returning equipment and keys; controlled file for reports; mentions safeguarding govt property

Covered

—

Appendix C inventory specifics (e.g., scorebooks, equipment) awareness

Appendix C

Proposal generally references keys/GFE but not specific items

Partially Covered

Not required, but listing awareness could increase confidence.

Return keys/equipment after last game of evening and joint inventory

SOW 1.3.1

Explicitly commits

Covered

—

REQ-01

Provide all personnel, equipment, labor, tools, materials, supervision, transportation, and other items/services necessary

SOW 1; 1.1

States will furnish all personnel, labor, supervision, transportation, incidentals

Covered

REQ-02

Perform at LAAFB incl. MacArthur (San Pedro) and off-base within ~15-mile radius; possible DaVinci HS/El Segundo Sports Complex/other bases

SOW 1.1 Note

Explicitly acknowledges locations and will support with travel planning

Covered

REQ-03

Initial personnel ready within 30 days after award

SOW 1.1.1

Commits to 30 days

Covered

REQ-04

Fill attritions within 20 days; do not use unqualified personnel to fill attritions

SOW 1.1.1

Commits to 20 days and no unqualified staff

Covered

REQ-05

Coordinate and submit draft Game Schedule via email within 15 calendar days of award

SOW 1.2.1

Commits to 15 days submission via email

Covered

REQ-06

If rejected, submit second draft within 3 calendar days after rejection

SOW 1.2.1

Commits to 3 days

Covered

REQ-07

Attend four league meetings per year

SOW 1.2.1.1

Commits to 4 meetings/year

Covered

REQ-08

Officials wear appropriate attire; report 15 minutes early; start games on time; meet complaint objective

SOW 1.2.1.2

Commits to attire, 15-min early, on-time, complaint objective

Covered

REQ-09

Officiate per regulations (Appendix E) for each sport; meet complaint objective

SOW 1.2.1.3

Commits to follow Appendix E rules/by-laws

Covered

REQ-10

Report injuries, protests, ejections; for protest/ejection provide written statement by 12:00 noon next day with elements a–j

SOW 1.2.1.3.1

Commits and lists required elements

Covered

REQ-11

Review scorebooks/scoresheets include minimum fields a–f; scorekeeper signature approves scores

SOW 1.2.1.3.2

Commits and lists fields; acknowledges signature approval

Covered

REQ-12

Turn on/off field lighting at dusk/after last game

SOW 1.2.1.3.3

Commits; assigns head official

Covered

REQ-13

Comply with sport safety rules; rule on uncovered situations; notify FC Director in writing of Head Official(s) two weeks before season and immediately on changes

SOW 1.2.1.3.4

Safety and judgment covered; written head-official notice not explicit

Partially Covered

REQ-14

Ensure at least one officiant per game has current Red Cross CPR; provide proof on/before start and thereafter

SOW 1.2.1.3.4.1

Commits and will provide proof

Covered

REQ-15

Forfeit due to misconduct or no-show/tardiness (20 minutes late); record exact cause; submit copy by 12:00 noon next day; cancellation notice/pay rules

SOW 1.2.1.3.5

Commits to documentation/noon deadline; acknowledges 4-hour notice and pay rules

Covered

REQ-16

Inclement weather/field/emergency postpone max 20 minutes then cancel; notify within 1 hour; pay 1 contest if cancelled after arrival

SOW 1.2.1.3.6

Commits and acknowledges pay rules

Covered

REQ-17

Scorekeeper picks up/returns keys/equipment; joint inventory upon return

SOW 1.3.1

Commits

Covered

REQ-18

Scorekeeper reports 15 minutes early; start on time

SOW 1.3.2

Commits

Covered

REQ-19

Manage scoring/time per regulations (Appendix E); meet complaint objective

SOW 1.3.3

Commits

Covered

REQ-20

Performance evaluated via participant feedback and gov observation; re-performance at no cost preferred; CAR measures per FAR 52.212-4(a)

SOW 2

Commits to cooperate; discusses CAR response; states corrective actions implemented when no price increase

Partially Covered

REQ-21

No smoking in government facilities

SOW 3.1

Commits

Covered

REQ-22

No office space provided

SOW 3.1.1

Not mentioned

Gap

REQ-23

Conserve utilities

SOW 3.2.1

Commits

Covered

REQ-24

Telephone use for contract-related comms; COMSEC monitoring consent and comply with COMSEC procedures

SOW 3.2.2; 3.2.2.1

Mentions COMSEC notice requirements; does not explicitly acknowledge monitoring consent/procedures

Partially Covered

REQ-25

Emergency medical services via local community

SOW 3.2.3

Acknowledges

Covered

REQ-26

Appoint PM; designate PM and alternate in writing to CO and COR; PM English proficiency/communication

SOW 4.1

Designation covered; English proficiency not explicit

Partially Covered

REQ-27

Gov may restrict employment of personnel posing threat; contractor background checks at expense; no sexual crimes/crimes vs children

SOW 4.1.1

Background checks covered; Gov restriction not explicit

Partially Covered

REQ-28

All personnel complete AT Level I within 30 days of requiring access and annually; maintain certificates; applies to subcontractors; attend local briefing prior/first day

SOW 4.1.2.1

Commits

Covered

REQ-29

Ensure sport certifications from listed orgs; other associations only with written approval; enforce official association rules; provide proof

SOW 4.1.2.2

Commits to listed orgs and proof; approval caveat not explicit

Partially Covered

REQ-30

Do not employ USG employees creating conflict/appearance; DAF employees need approval; do not employ off-duty COR managing contracts; reservists/PCS not excuse

SOW 4.1.2.8

Not mentioned

Gap

REQ-31

Not required to provide services on federal holidays including family days

SOW 4.2

Not mentioned

Gap

REQ-32

Services not essential during declared crisis per DoDI 3020.37 unless directed

SOW 4.2.1

Not mentioned

Gap

REQ-33

Government QA surveillance; initial observed defects; initialing is acknowledgement not concurrence; surveillance beyond SOW may occur

SOW 4.3.1

Commits; includes initialing acknowledgement language

Covered

REQ-34

Inspections may increase/decrease; contractor initially validates complaints; customer final determination

SOW 4.3.1.1

Commits

Covered

REQ-35

PEM may be weekly first month; request meeting when CAR issued; minutes signed; nonconcurrence within 10 days

SOW 4.3.1.2

Mentions requesting PEM on CAR; does not address weekly PEM possibility/minutes/10-day response

Partially Covered

REQ-36

Scope/price/terms changes must be authorized by CO

SOW 4.3.1.3

Not explicit

Gap

REQ-37

Phase-out cooperation and orderly transition; recruitment notices may be placed

SOW 4.4

Commits

Covered

REQ-38

Follow mandatory publications/forms in Appendix E; implement supplements/amendments that decrease/no cost and notify CO; submit price proposal within 30 days for increases

Appendix E

Proposal says will follow Appendix E; does not address publications change management/price proposal within 30 days

Gap

REQ-39

Integrated Defense Plan proofing/vetting: NCIC/CLETS; favorable CBH for unescorted access 31+ days; VCC 100% checks; contracting provides list 14 days prior

Appendix F

General support; no explicit 14-day list/31-day threshold/VCC workflow

Partially Covered

REQ-40

Antiterrorism Security Requirements: EAL process; FPCON impacts; report suspicious activity to BDOC; safeguard property; obtain IDs for new personnel; return passes; weapons prohibited

Appendix G

Covers EAL only generally; covers FPCON, BDOC, safeguarding, return passes; does not mention weapons ban or ID issuance process

Partially Covered

REQ-41

RFQ: include company profile, contact info, small business type, NAICS, CAGE, UEI, completed SF1449 pricing; two formats; max 10 pages

Instructions p.28

Most acknowledged; page limit not addressed; placeholders remain for identifiers

Partially Covered

REQ-42

Hold prices firm for 60 days

FAR 52.212-1(b)

States will hold for required acceptance period; not explicit 60 days

Partially Covered

REQ-43

WAWF registration and invoicing per DFARS 252.232-7003/7006

DFARS clauses

Acknowledges and commits

Covered

REQ-44

Comply with DFARS 252.204-7012 CDI safeguarding & cyber incident reporting (if applicable)

Clause list

Not addressed

Gap

REQ-45

Limitations on Subcontracting 52.219-14 compliance (50% rule)

Clause full text

Not addressed beyond generic subcontractor flow-down

Gap

Acquisition type / method

RFQ; LPTA (Lowest Price Technically Acceptable)

Proposal response / quotation narrative

Technical is pass/fail; omissions can cause ineligibility or fail.

Technical submission constraint

Brief description no more than 1 page (technical) + overall quote not to exceed 10 pages (instructions)

Technical approach section is multi-page in provided text

Potential page-limit noncompliance risk if submitted as-is; packaging/page count not fully verifiable here but content length suggests risk.

Services scope

Referees/Umpires (officiating) + scorekeeping; intramural, varsity/tournament, sports day; multiple locations

Covers officiating + scorekeeping; acknowledges locations and CLIN types

Generally aligned.

Contract structure

CLINs 0001-0005 (base) + option years 1-4 + 6-month extension option year 5; per-game and per-hour pricing

Acknowledges CLIN structure, FFP per game and per hour

Aligned at approach level; actual prices not shown.

Period of performance

Base: 29 Jun 2026–22 Jun 2027; options extend to Dec 2031

States readiness and prepared to begin on stated start date

Does not explicitly restate PoP dates; minor.

Key stakeholders

CO, COR, Fitness Center Sports Director/designee; Security Forces/BDOC; VCC; 61 SFS/S5X

Mentions CO/COR/Fitness Center Sports Director; BDOC; 61 SFS/S5X briefing

Aligned.

Primary acceptance / inspection

FAR 52.212-4(a) & FAR 52.246-4 inspection of services—fixed price; CAR process

Commits to cooperate with surveillance; acknowledges initialing defects without concurrence; CAR response structure

Strong alignment.

Technical performance

Detailed staffing plan; on-call backfill; reporting elements mirrored; schedule timelines met

Sports Day facilitator duties and 4 officials/hour detail not explicit; softball not addressed

Could be judged as incomplete understanding; performance risk during Sports Day; scope risk if softball required.

Security/access compliance

AT Level I + local briefing + BDOC reporting covered; return passes acknowledged

Weapons prohibition not stated; vehicle pass/IDP vehicle listing/TASS not addressed; EAL/VCC lead-time details not addressed

Access denial or delays; noncompliance with base rules; potential removal or withheld payment.

Contract admin / eligibility

Two-version redaction requirement covered; WAWF readiness covered

Page limit (10 pages) and 1-page technical likely violated; placeholders for UEI/CAGE/contact; amendment acknowledgement absent

High risk of ineligibility or non-evaluation; administrative rejection.

Labor & subcontracting compliance

Mentions subcontractor flow-down

SCLS (52.222-41) not acknowledged; wage determination awareness absent; LOS 52.219-14 50% not addressed

Compliance risk; potential audit/contractual issues.

Change management / publications

Commits to follow Appendix E rules

Appendix E supplements/amendments and CO notification/price proposal within 30 days not addressed; CO-only scope change not explicit

Dispute/unauthorized change risk; pricing adjustment mishandling.

Program management/QC

PM model, surveillance cooperation, CAR response structure strong

PM English requirement not explicit; PEM weekly/minutes/10-day nonconcurrence not addressed; Gov right to restrict employees not acknowledged

Process friction; potential performance management issues.

Intramural Basketball

2 officials; (also 1 scorer under CLIN 0004; 58 games total for basketball+volleyball)

States intramural basketball: 2 officials + 1 scorer

Aligned

—

Intramural Volleyball

2 officials; 1 scorer

States intramural volleyball: 2 officials + 1 scorer

Aligned

—

Intramural Soccer 6v6

2 officials

States intramural soccer: 2 officials

Aligned

—

Intramural Flag Football 6v6

2 officials

States intramural flag football: 2 officials

Aligned

—

Varsity/Tournament Basketball

3 officials; 1 scorer

States basketball: 3 officials + 1 scorer

Aligned

—

Varsity/Tournament Flag Football

2 officials

States flag football: 2 officials

Aligned

—

Varsity/Tournament Soccer

2 officials

States soccer: 2 officials

Aligned

—

Sports Day (CLIN 0003)

4 officials per hour; 3 hours basketball (two courts), 2 hours flag football, 2 hours soccer (total 7 hours)

Proposal acknowledges CLIN 0003 per hour but does not state the 4 officials/hour requirement or two-court coverage explicitly

Partially Aligned

Could be evaluated as insufficient understanding; add explicit staffing model for Sports Day.

Game counts / quantities

116 intramural officiating; 25 varsity officiating; 7 hours sports day; 58 intramural scorekeeping; 15 varsity scorekeeping

Proposal references Appendix B and CLIN structure but does not restate quantities

Partially Aligned

Not mandatory but helpful; ensure pricing spreadsheet matches exact quantities incl. options & extension.

On-call backfill

Not explicitly required, but supports 30/20-day readiness

Proposal includes primary + on-call alternate pool; PM dispatch replacement

Value-add

Helps performance risk.

Appoint Program Manager (PM) for daily supervision and QC; designate PM and alternate(s) in writing to CO and COR

SOW 4.1

Commits to single-point PM; will identify PM and alternate in writing upon award

Covered

—

PM English proficiency and effective communication

SOW 4.1

Not explicitly stated

Gap

Add explicit statement PM meets English requirement.

Gov right to restrict/remove employees posing threat

SOW 4.1.1 (first paragraph)

Not explicitly acknowledged

Gap

Add acknowledgement and removal/backfill procedure.

Employee training at no additional cost to Gov

SOW 4.1.2.1

Proposal commits to training and recordkeeping; does not explicitly state no additional cost

Partially Covered

Add explicit ‘at no additional cost’.

Employee certifications from listed organizations; other associations only with written approval; provide proof on/before start and thereafter

SOW 4.1.2.2

Proposal lists organizations and commits to proof; mentions nationally recognized orgs; does not explicitly mention prior written approval for other associations

Partially Covered

Add explicit conditional approval language.

Employment of Government employees conflict-of-interest restrictions; approvals; prohibition on hiring off-duty COR managing contracts

SOW 4.1.2.8

Not addressed

Gap

Compliance risk; add policy statement and screening control.

Quality assurance surveillance: initial observed defects; initialing is acknowledgement not concurrence

SOW 4.3.1

Explicitly acknowledges concept

Covered

—

Government may inspect tasks; adjust surveillance frequency; contractor validates complaints; customer final determination

SOW 4.3.1.1

Explicitly commits and notes customer final determination

Covered

—

Performance Evaluation Meetings (PEM): CO may require weekly during first month; minutes signed; contractor may note nonconcurrence within 10 days

SOW 4.3.1.2

Proposal says will request PEM when CAR issued; does not address possible weekly PEMs, minutes signature, 10-day nonconcurrence procedure

Partially Covered

Add explicit willingness and admin procedure.

Scope changes only authorized by CO

SOW 4.3.1.3

Proposal references change-control for schedule changes; does not explicitly state CO-only for scope/price/terms

Partially Covered

Add explicit CO authority acknowledgement.

Phase-out cooperation / transition; recruitment notices in facilities to allow successor access

SOW 4.4

Proposal commits to orderly transition and reasonable accommodations for successor recruiting access

Covered

—

Use exact CLIN structure and UOM; base + options pricing submitted; evaluated total incl options; unbalanced pricing can be unacceptable

CLIN pages + 52.212-2 + eval factors p.29

Proposal acknowledges exact CLIN structure and evaluation incl options/unbalanced pricing

Covered

—

CLIN 0001/0002/0004/0005 paid per game; CLIN 0003 per hour (Sports Day)

CLIN descriptions; Appendix B

Proposal states per game for those CLINs and per hour for 0003

Covered

—

Sports Day billed strictly hourly (even if multiple games/hour)

Appendix A Sports Day note

Proposal mentions per hour for CLIN 0003 but not the ‘strictly hourly’ constraint detail

Partially Covered

Add explicit billing rule acknowledgement.

Option to Extend Services up to 6 months (52.217-8) and option term (52.217-9) total duration 66 months

Clauses

Proposal does not address these clauses

Gap

Usually not required in technical narrative but acknowledging options/pricing for 6-month extension helps.

Service Contract Labor Standards applicability (52.222-41) & wage determination attachment

Clause list + attachments

Proposal does not mention SCLS compliance, wage determination awareness, pay practices, or classification

Gap

Could be material compliance risk; add acknowledgement and plan to comply.

Limitations on Subcontracting (52.219-14) for small business set-aside

Clause full text

Proposal says subcontractors will flow down requirements; does not address 50% limitation compliance tracking

Partially Covered

Add explicit LOS compliance statement and tracking method.

Invoice support documentation appropriate to payment request

252.232-7006(f)(4)

Proposal says invoices include sufficient supporting documentation consistent with service acceptance

Partially Covered

Add what documentation will be attached (game logs, schedules, signed score sheets, CAR closeout if needed).

R-01

Quote deemed ineligible or technical not evaluated due to page-limit violations

RFQ says max 10 pages; technical narrative 1 page; proposal content appears longer and detailed

Medium

High

High

Condense: provide a strict 1-page technical summary and keep entire submission ≤10 pages; move details to non-evaluated attachments only if allowed (otherwise remove).

R-02

Administrative rejection for missing identifiers (UEI/CAGE/address)

Placeholders not populated in proposal text

Medium

High

High

Populate all required identifiers in both unredacted and redacted versions (redacted removes identifiers). Validate SF1449 blocks completed.

R-03

Sports Day staffing deemed noncompliant/unclear (4 officials/hour, two courts)

No explicit Sports Day staffing model and facilitator duties

Medium

Medium

Medium

Add explicit Sports Day concept of operations: 4 officials/hour, two courts, transitions, strict hourly billing per Appendix A.

R-04

Base access delays prevent performance start

EAL/VCC/CBH lead-time steps not explicitly planned (14-day list, 31+ days access)

Medium

High

High

Add access processing plan: roster submission lead times, EAL workflow, VCC checks, badging, contingency for denied individuals.

R-05

Noncompliance with weapons prohibition or traffic rules

No explicit policy stated

Low

High

Medium

Add employee policy: no weapons/ammo on base or in vehicles; comply with base traffic regulations; training acknowledgement.

R-06

Noncompliance with subcontracting limitation (52.219-14)

No LOS compliance statement or tracking method

Medium

Medium

Medium

Add explicit commitment to comply with 50% rule; describe tracking by dollars and similarly-situated entities.

R-07

Service Contract Labor Standards / wage determination noncompliance

No acknowledgement of SCLS and WD attachment

Low-Medium

High

Medium

Add compliance statement: pay per applicable wage determination; classify labor appropriately; maintain records.

R-08

Cyber/CDI clause compliance questioned (252.204-7012)

No mention of CDI safeguarding or incident reporting

Low

Medium

Low-Medium

Add statement: minimal CDI expected; if CDI encountered, comply with 7012, NIST 800-171 as applicable, incident reporting process.

R-09

Unauthorized change implementation or disputes over publication updates

Appendix E change/notification/30-day price proposal requirement not addressed

Low

Medium

Low-Medium

Add procedure: monitor publication updates; implement no-cost changes immediately; notify CO; submit price proposal within 30 days for cost impacts.

R-10

Scope miss regarding softball varsity games

Proposal does not mention softball; solicitation workload includes softball

Medium

Medium

Medium

Clarify in proposal: capability to officiate softball OR explicit clarification request/assumption aligned to CLIN scope.

R-11

PEM/meeting admin disputes

Weekly PEM possibility and minutes/nonconcurrence process not addressed

Low

Medium

Low

Add explicit acceptance of PEM cadence, minutes signing, and 10-day written nonconcurrence procedure.

R-12

Government employee conflict-of-interest violation

No policy addressing SOW 4.1.2.8

Low

High

Medium

Add hiring/screening policy statement and process to obtain approvals and avoid employing COR/DAF employees improperly.

Add an explicit page-limit compliant format

RFQ instructions p.28; 52.212-2 technical 1-page

Create a 1-page Technical Summary (pass/fail) and ensure entire quote ≤10 pages; move only allowed items to attachments or compress text

Reduces risk of non-evaluation/ineligibility.

Populate all placeholders and required identifiers

FAR 52.212-1(a); instructions p.28; SF1449 blocks

Insert actual legal name, physical address, phone, email, UEI, CAGE, small business socioeconomic type

Prevents administrative rejection; increases responsibility/traceability.

Explicitly state price acceptance period = 60 calendar days

FAR 52.212-1(b)

Replace generic statement with “Prices held firm for 60 calendar days from offer due date.”

Removes ambiguity.

Add Sports Day concept of operations

Appendix A Sports Day; CLIN 0003; Appendix B Sports Day officials

State 4 officials per hour, two courts for basketball, transition management, and strict hourly billing rule (multiple games/hour billed as 1 hour)

Demonstrates full understanding; reduces performance/pricing disputes.

Address softball scope explicitly

Appendix A Varsity includes softball

State capability and credentialing for softball OR state assumption/clarification that softball is not within CLIN scope; align with CO guidance

Avoids scope misunderstanding and potential failure to perform.

Add Head Official(s) written notification commitment

SOW 1.2.1.3.4

State that Head Official names will be provided in writing to Fitness Center Director/designee at least 2 weeks before each season and updated immediately upon change

Closes a specific procedural gap.

Add base access and vehicle pass administrative plan

Appendix F; IDP 2.6.7; Appendix G(2),(10)

Describe EAL submission steps, roster submission lead times (e.g., 14 days prior), VCC checks, badging, vehicle listing/pass process, ID issuance for new hires

Reduces access-driven nonperformance risk.

Add explicit compliance statements for weapons ban, traffic rules, and COMSEC monitoring consent

Appendix G(7),(12); SOW 3.2.2.1

Include internal policy: no weapons/ammo; comply with base traffic regs; acknowledge DoD communications subject to COMSEC monitoring and comply with procedures

Improves security compliance and reduces removal/denial risk.

Add labor and subcontracting compliance statements

52.222-41 + Wage Determination; 52.219-14

Acknowledge SCLS and WD; describe wage compliance; add LOS 50% compliance statement and tracking; clarify subcontractor use limits

Prevents contractual compliance findings; supports responsibility.

Add DFARS 252.204-7012/7024/telecom reps handling statement

252.204-7012; 252.204-7017/7018; 252.204-7024 notice

State whether you anticipate handling CDI; if yes, outline safeguarding/incident reporting; confirm reps/certs completed in SAM and in offer package

Reduces clause compliance uncertainty.

Add PM English proficiency and Government right-to-remove acknowledgement

SOW 4.1; 4.1.1

State PM meets English read/write/speak requirement; acknowledge Government may restrict/remove personnel and you will replace promptly

Strengthens personnel compliance.

Add PEM and CO-only change authority acknowledgement

SOW 4.3.1.2; 4.3.1.3

State acceptance of PEM frequency, minutes signing, 10-day nonconcurrence process; confirm only CO can authorize scope/price/term changes

Reduces disputes and unauthorized direction risk.

Strengthen invoice supporting documentation description

252.232-7006(f)(4)

List artifacts to accompany WAWF invoices (game logs, schedule, signed score sheets, cancellation notices, acceptance evidence)

Improves payment processing and reduces rejection risk.